Finally! A Great Tool to Transcribe Handwritten Documents

Note: You must follow any of the Handwriting OCR links in this article, create your free account, and if you do make a purchase, you'll get a discount in the form of additional document credits.

Last year I wrote about two different tools that extract text from document images. Ever since then I've been using OneNote to extract text from newspaper clippings—obituaries and announcements. It does a pretty good job, but I do have to clean up the text if the image isn't very clear.

In that article, I explained how Google Docs can pull text from handwritten documents. But the results were not what I'd hoped for at all.

Then I heard about a new tool called Handwriting OCR. Let me tell you, I'm astonished at the results. Not only can it read handwriting, it formats the text results so they make perfect sense. Google Docs' formatting is awful. It's all different text sizes and colors. It seems completely random. But Handwriting OCR matches the format of the written document in straightforward text. You're going to love this new tool.

At long last, a truly exceptional tool for transcribing handwritten documents.

Here are some of my results using Handwriting OCR:

• A 1925 employment card containing pre-printed and handwritten sections. The handwriting is clear, but a bit fancy. Handwriting OCR did a perfect job. It scored 100%. It even transcribed a word the writer had crossed out!
• A poor-quality image of a completely handwritten Italian birth record from 1866. Handwriting OCR scored about 95%. Yes! You can use this tool on non-English records and paste the clean text into Google Translate. My only word of caution is to double check the spelling of any proper names and years. A couple of times it did get the year wrong. But I am so very impressed.
• My own handwritten notebook page. I have an old notebook with my notes about a bunch of Ellis Island ship manifests. It's printed, not cursive, but I can get sloppy after writing for a while. Handwriting OCR scored 100%. I could scan the entire notebook to capture all this information!
• A 1917 U.S. death certificate. How many times have you found a death certificate and been unable to make out the cause of death? Let Handwriting OCR read it for you! I'll give this result a score of 95% for one reason. It turned the mother's maiden name of Iacobacci into Jacobi. Yes, the I looks like a J, but it ignored the ending of the name. Again, double check proper names.

Then there's the big test. While writing my article two weeks ago, I downloaded Johns Hopkins' 1870 will. It's 12 images of facing pages, handwritten on long sheets of paper. I tested this tool on page 1 of the document.

Not only did Handwriting OCR score 100%, but it obliterated the competition. I uploaded the same document image to Google Docs for a test. It did a terrible job of transcription. Terrible! Take a look at the results. Note: You can click each image to see it larger.

Figure 1. The handwritten document.

Figure 2. The unacceptable results from Google Docs.

Figure 3. The outstanding results from Handwriting OCR.

Now for some more good news. You can choose 5 documents to transcribe for free when you create a free account. If you're happy, and I'm sure you will be, they have a couple of very inexpensive price options. The first option may be perfect for you: to transcribe 100 document images for $12.

Plus, the company has given me a 20% coupon only for my readers. If you buy 100 image credits for $12, you'll actually get 120 image credits. Whichever amount of credits you buy, you'll get another 20% for free. I'll bet you can complete several big projects with that deal.

All you have to do to get the free 20% is follow this link: https://www.handwritingocr.com/?ref=FAMTREE. Create your free account, give it a try, and then decide how many credits you need to complete your project.

Use your first five credits wisely. For me, that 1870 will was the ultimate test. Before you start, some very important tips:

1. Upload each page at the highest possible resolution. Blurry documents won't do you any favors.
2. Instead of uploading book spreads (two pages side by side), separate them into individual pages. This is what I did with the 1870 will.
3. Before uploading, crop the images to show only the text/handwriting itself. If the page contains, say, a rubber stamp and official signatures that you don't need, crop them out.
4. Use your favorite photo editing software to enhance the contrast if the image is faded, and sharpen the clarity if the best image available is a bit fuzzy.

Let me know how well Handwriting OCR scores on your documents.