6 Powerful Features of Family Tree Maker

Most family tree software programs have more features than you may realize. These 6 features of Family Tree Maker are genealogy game-changers.

I bought my first computer—an actual IBM PC—in 1985 and upgraded from DOS to Windows 3.0 in 1990. I remember how juvenile early software programs looked. My first version of Family Tree Maker had that 1990s look when I got it in 2002.

Today, Family Tree Maker has an excellent, robust user interface. (See "Comparing Family Tree Programs Is an Eye Opener".) Here's a look at 6 FTM features I've found to be a big help in building your family tree. If you're using another program, does it have all these features?

1. Color Coding

I first used FTM's color-coding feature to distinguish the 4 main branches of my family tree. I went to each of my 4 grandparents and in one click, gave each one and all their direct ancestors a color. I made Grandpa Adamo and his ancestors green and Grandma Mary and her ancestors blue. I made Grandpa Pietro and his ancestors yellow and Grandma Lucy and her ancestors pink. My grandparents Pietro and Lucy were 3rd cousins. Their shared ancestors have both yellow and pink bars beneath their names.

These colors come in handy when I'm working on an individual whose relationship to me is unclear. When I view the person in FTM and see green, blue, yellow, or pink ancestors, I know exactly which ancestors we share.

For more ways to use color coding, see "Using Color to Understand Your Family's Last Names".

2. Filters

There are a few other groups for which I was using color coding. Then I realized there was a better way.

Family Tree Maker lets you create custom filters so you can display only a select group of people in your index. When your family tree gets pretty big, this can be a big help. What I didn't know at first is that you can assign a color code to everyone in a particular filter. You don't have to add the color to a person or family unit one at a time.

Here's why that's so helpful. I have 246 people in my family tree who have no direct relationship to me. Some share my Grandma Mary's last name, and they come from the same little town as her parents. But a lack of vital records means I can't figure out how we're related. At first I was color coding unrelated people in red. But if I discovered their connection, it was a bit tedious to remove the red color from the correct people. Now if new research turns them into relatives, I remove them from the Unrelated filter and the red color is gone.

In fact, I recently solved a mystery that turned 14 unrelated people into relatives. You never know when you'll find the answer to those unanswered questions. Now my Unrelated filter contains only 232 people.

I've also created filters for:

• Everyone in my family tree with an Ahnentafel fact (more on Custom Facts in a moment). This restricts FTM's index to only my direct ancestors.
• All the Italians I know emigrated to Brazil. This helps me connect to the many people in Brazil with my last name. This filter uses a blue color code.
• All the DNA matches I've been able to place in my family tree. This filter uses a purple color code.
• Actor Tony Danza's direct ancestors. (See "Apply Your Genealogy Superpower to Other Families".)
• My Uncle Kenny's direct ancestors. He's my mother's sister's husband with roots in the same town as my father. I'm hoping to spot an ancestor overlap some day. This filter uses an orange color code.

To add a color to everyone in a filter, find Smart Filters in the lower left corner of FTM's Tree tab. Choose Manage Filters from the menu beside Smart Filters. Select the right filter and click a color. Done!

3. Custom Facts

When I learned about Ahnentafel numbers, I needed a way to add the right number to each ancestor in my family tree. FTM doesn't have an Ahnentafel fact, so I created it. (Discover the value of Ahnentafel numbers in "3 Things to Do with Ahnentafel Numbers".)

Over the years I've needed other custom facts, too. My husband's family is Japanese and from California. The U.S. government forced then into internment camps during World War II. There are documents for these people on Ancestry.com, so I needed a way to record dates and places. I created a custom fact called Internment. There's also at least one guy in my family tree with documents about his jail time. I created another Custom Fact called Imprisonment.

To find out how to add a custom fact in Family Tree Maker, see "How to Add or Delete Custom Facts in Your Family Tree".

4. Undocumented Facts Report

For months now, I've been creating source citations for the majority of people in my family tree. I knew this would be a huge task, so I started with the people who have no source citations at all.

Using Family Tree Analyzer, I generated a spreadsheet of people without source citations. I sorted the spreadsheet to put people with a blood relation to me at the top. They're my first priority. To find out how to create this spreadsheet, see "2 Keys to Tackling a Big Family Tree Project".

Working through everyone in this big spreadsheet is step one. Then I'll use a Family Tree Maker feature to see what I've missed. FTM has a report within the Source Reports category called Undocumented Facts. This will help me find people who have at least one source citation, but are missing others.

When the time comes, I'll export that report to Excel so I can again work on my closer relations first. I know there will be a lot of facts in that report that I'm not going to source:

• I don't include a source for a person's sex. Unnecessary.
• I can't cite a source for more recent events, like the birth of my niece's children, or even for my cousins' marriages.

I'll have to filter out and delete from the spreadsheet people whose facts I'm not going to cite. Meanwhile, I'll keep chipping away at the spreadsheet of "sourceless" people. I need to reduce the undocumented facts as much as I can before running that FTM report. Otherwise, with 81,492 people in my family tree, generating the report will take forever. In fact, I know it will. I'll have to generate the report in batches. I can choose one strategic person and run the report only on their extended family, not the entire tree. Mo' people, mo' problems.

5. Relationship Calculator

When someone writes to me because they found their ancestors in my family tree, I go right to this tool. FTM's Relationship Calculator gives me a clear understanding of a complex relationship.

When I heard from a man last week, I looked at his grandparents in my family tree. I used the Relationship Calculator to see who our common ancestors were. Then I turned to my relationship calculator spreadsheet (not part of FTM—I should have called it something else!) to see my relationship to the man who wrote to me. The spreadsheet says he's my 4th cousin once removed. And FTM's Relationship Calculator makes it clear who our shared ancestors are.

When you use the FTM tool, don't stop at the word description of your relationship. Click the View Relationship Chart button for a clear visual of the relationship. For an example of the Relationship Calculator tool in action, see "How to See Your Cousin Connections More Clearly". To download your own copy of the relationship calculator spreadsheet, see "Which Side the Cousin Falls On is Key".

6. Find and Replace

Anytime you use the find and replace feature of any software, you have to be careful. You may wind up changing part of a word, or even part of a name. Say I want to change an Italian man's occupation from "ferraro" to "ferraro (blackmith)". I must remember to make that change case sensitive. Otherwise anyone in my tree with the last name Ferraro will become ferraro (blackmith)!

The Find and Replace option is in the Edit menu of Family Tree Maker. I did use it to include English translations for the Italian occupations in my family tree. At least one of these changes went wrong. See "How to Handle Foreign Words in Your Family Tree" for other uses of Find and Replace.

You can restrict a Find and Replace operation by selecting or not selecting:

• Match case (change ferraro, not Ferraro)
• Find whole words only (don't change a word if it's part of another word)
• Use wildcards (*?); this could be trouble, so use with care.

You can also tell FTM only to make a change if it finds the text in:

• Facts
• Media
• Notes
• Tasks
• Sources

There's a final option of Places, but it's unavailable to me.

There have been a couple of times when I realized I was using the wrong spelling of a last name. For instance, I found the name Aucone in several old vital records, but I thought it said Ancone. I searched for the name in the Italian White Pages and the Cognomix website. Now I know Aucone is the correct spelling.

Before I do a find and replace, I have to think. Could another name in my family tree contain the same letters as Ancone? To be safe, I can select the Match case option to change all instances of Ancone to Aucone.

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Sometimes you don't realize you need a software feature until you read about ways to use it. I hope this article encourages you to dig deeper and explore your family tree software.

My 5 Favorite Genealogy Tricks

Get into a family tree research groove with these 5 time-saving, value-added genealogy tricks.

I've been working on a big genealogy project with such efficiency it's amazing. When I built a newfound cousin's family tree back several generations in one evening, I wondered what makes me so fast. A lot of it comes down to my 5 favorite genealogy tricks. Are you taking advantage of these tricks like I am?

1. Adding Details to Document Images

Building detailed information right into document images increases their value. Your entries in the image's title and comments fields stay with the image. That info is there with the image on your computer, and it's there when you put the image in your family tree software. You can view any image's property details by right-clicking and choosing Properties.

Use an image's title field to keep document images in chronological order in your family tree. Begin the title with the year, such as “1930 census for John White and family.” This practice:

• Helps you locate the document you need easily
• Provides a clear timeline of events, and
• Points out any gaps in a person's records.

An image's comments field also carries over into your family tree software. Include a detailed source citation and line numbers for the people of interest. Line numbers help when you're revisiting a document and can't find your person right away. For a closer look at this process, see step 4 in "7 Steps to Perfect Family Tree Document Placement."

When I synchronize my Family Tree Maker file with my Ancestry tree, each image displays the title I wrote. The comments field of the image in my family tree shows up as the description of the image on Ancestry. That lets future researchers or family members see exactly where the image came from.

Are you making sure your saved document images speak for themselves?

2. Using a Document "Holding Pen"

Since I work on my family tree every day, I set aside time each Sunday morning to make a complete backup of all my files. Significant changes can happen to my tree in one week! The best way to make sure I don't overlook anything at backup time is to use a "holding pen" for my new document finds.

My family tree is huge. For the moment, I'm avoiding adding more document images to my tree, but I have 11,688 images in there. If I go on a spree and add a bunch of document images to my tree, it'd be easy to overlook some of them during my weekly backup.

To make sure no documents slip through the cracks, I have a "holding pen" for new images added during the week. I have one folder on my computer called certificates. Any new vital record images wait right there until Sunday morning backup time. Each Sunday I know I have to look there.

Within the certificates folder is a sub-folder called DON'T FORGET TO BACK UP THESE. That's where I keep censuses, ship manifests, draft cards, and anything else that isn't a vital record. I have another sub-folder within certificates called working. That's where I keep anything I haven't processed yet. Let's say I downloaded a record from the New York City Municipal Archives, but haven't gotten to it yet. I'll keep it in the working folder so I don't forget about it.

A holding pen ensures that any new treasures get backed up and filed as needed. What steps are you taking to prevent documents from getting lost? To get a better look at the process, see "This 3-Step Backup Routine Protects Your Family Tree."

3. Sharing My Family Tree Online

It's fantastic when a distant cousin finds their ancestors in my family tree and writes to me. That's often the only way I can find out what became of my ancestor's cousins from Italy.

When I hear from someone, I go into research mode and figure out our connection. How crazy is it to be writing to a 5th cousin you never knew existed? Then I follow their ancestors to America, in most cases, and discover all I can about their family.

I like to provide new cousins with everything I can about their ancestors in Italy. That's the purpose of my enormous family tree. I want my quality research to be there for every distant cousin or paesan who finds my tree.

I keep my family tree up-to-date on Ancestry to help out people who've taken a DNA test. I also upload my tree to Geneanet to help European relatives. (See "A Major Family Tree Change to Fix an Ongoing Problem.") And I took the advice of one blog reader who said I can upload my tree to FamilySearch in such a way that no one can edit it. On my personal website, www.forthecousins.com:

• I list my ancestral towns and my primary last names from those towns.
• I publish my complete indexes of the vital records available for those towns.

Are you building your family tree in a vacuum? Don't you think a distant cousin's personal knowledge of their family could help you?

Make family-tree building easier, and genealogy source citations more consistent and valuable with a simple template.

4. Using Source Citation Templates

Lately I've been adding source citations for the thousands of Italian vital records I didn't cite. Shame on me! Since the documents are on my computer, I skipped citations in favor of building families.

But what happens when a distant cousin finds his grandparents in my online family tree? How can he be sure my facts are correct? Unfortunately, he can't be sure unless I provide links to the documents. When there's a link, he can see the facts for himself on the original document.

I generated a huge list of everyone in my family tree who has zero source citations. I did this in Family Tree Analyzer and exported a spreadsheet. The list contained more than 68,000 people, more than 14,000 of whom were actual cousins to me. Now I spend my days chipping away at that list.

A few tricks help me cross the most people off that list in the least amount of time:

• I sort the spreadsheet by (1) relationship to me, (2) last name, and (3) first name. That let's me focus on blood relatives before in-laws. And it keeps siblings close to each other in the list.
• I create source citations for one person from the list, and then I handle all their siblings. Reducing how much I need to move around within my family tree and within the spreadsheet saves time.
• I work one town at a time. I keep the Antenati web page open with all the available records from that town. Then I can quickly go to the register book I need and open it in a new tab. Sticking to one town reduces the typing needed for the citation.
• The vast majority of facts in my family tree come from Italian vital records. I use a source citation template so it's easy to capture all the important facts with consistency. When I'm making citations for a bunch of siblings, only a few details need to change. I turn into a copy-and-paste speed demon! Here's the basic Italian vital record source citation format I use:
  From the PROVINCE State Archives, YEAR DOCUMENT-TYPE, TOWN, document #, image # of # at URL

Are your source citations in decent shape? Templates and time-saving tricks can help whip your family tree into professional shape. Not sure templates are for you? Take a look at #2 in "How to Become a Genealogy Efficiency Expert."

5. Making Document Collections Searchable

Consistency can be such a help to you, particularly if you can't work on your family tree every day. Shortly after I began building my family tree, I knew I needed to use a consistent file-naming process. Within a FamilyTree folder, I created a sub-folder for each type of genealogy document:

• census
• certificates (meaning vital records)
• draft cards
• immigration
• and so on.

Within each folder, the file names follow a consistent format:

• Censuses: LastnameFirstnameYear (based on the head of household)
• Certificates: LastnameFirstnameDocument-TypeYear—2 names if it's a marriage. Examples:
  • AgostinelliFrancescoAntonioBirth1789
  • AgostinelliFrancescantonioCapuanoAngelamariaMarriage1828
  • AgostinelliTommasoDeath1800
• Draft cards: LastnameFirstnameWW1 (or WW2)
• Immigration: LastnameFirstnameYear (based on the head of the family if it's a group)

Because I use a consistent format, it's easy to search my computer for a particular document. For more detail, see "3 Rules for Naming Digital Genealogy Documents."

But the best thing I ever did for my family tree is rename downloaded vital records that aren't even in my tree. Years ago I downloaded entire collections of Italian vital records using third-party software. But websites don't like when you do that, so they throw up roadblocks against such software. (What can you do? See "Semi-Automated Process for Downloading Antenati Images.")

With those images on my computer, I began to view and rename them all. I made them easy to search for on my computer. If someone asks me about their branch in my tree, it's no problem at all to:

• search for more records
• build out their branch more completely, and
• share it with them.

For these documents, I use a different, more readable format. It contains the document number and the full name of the subject(s) of the birth, marriage, or death record. If it's a marriage record it includes both the groom and bride's names. If it's a birth or death record, it also includes the first name of the person's father. This is a tremendous help in finding the right record or putting together families. Here are some examples:

• Birth record: 1 Giovanni Luigi Stanziale di Antonio
• Death record: 16 Guglielmo Ciampi di Andrea
• Marriage record: marriage 7 Angelo Carpenito & Giuseppa Fioretto
• Marriage banns: banns 2 1st Francesco diFreda & Petronilla Panza

While a computer search may find what you're looking for, I want more power. I use a search program for Windows called Everything. (Find out how well it works in "My Secret Weapon for Finding Relatives.") It's so good at finding a particular record, and this helps a lot with my source citation project. I can find the document I need to cite, see its document number, and go right to it online to capture details.

Can you find any genealogy document on your computer in an instant? Consistent file-naming formats and a good search tool may be exactly what you need.

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A lack of efficient genealogy research methods can be a big source of frustration for you. Think about what you can change to work smarter, not harder—and make constant progress.

Apply Your Genealogy Superpower to Other Families

Use your genealogy superpower in unexpected ways. I built a celebrity's family tree and discovered he fits into my tree!

Genealogy skills are a superpower. Researching your own family history teaches you how to go back another generation. Sometimes it's a lot of fun to flex your genealogy muscles on someone else's family tree. Inspiration for this type of project can come from anywhere.

In the past, I was inspired by memorials in my grandfathers' hometowns or questions posted in Facebook genealogy groups. TV has played an inspiring role, too.

An Old Movie Triggers a Question

I watched a 1952 Dean Martin-Jerry Lewis movie on TCM called "Sailor Beware." I knew James Dean was in one scene, and I spotted him before I had remembered to look for him. But I also noticed one sailor who was in a lot of scenes but may not have said a word. It was actor Vince Edwards in his second-ever movie role. Vince was in a TV show called "Ben Casey" when I was too young to remember watching.

I started to wonder about Vince, with my first thought being, "He looks so Italian. How can his name be Edwards?" So I looked him up and discovered he was the son of Italian immigrants living in Brooklyn, New York. With a little more digging, I found his real last name was Zoino.

Bells went off immediately. I know that name from a couple of Italian towns that were home to my maternal grandmother's ancestors. Today you can find that name in the city of Benevento.

To begin, I went to the 1930 census to find Vince as a two year old. Then I search Ancestry records for Vince's father Vincenzo Zoino. I had his birth date and place narrowed down to two men: one from Avellino and one from Benevento. A set of naturalization papers ruled out the man from Avellino.

I went to the Antenati portal to find the right Vincenzo's 1887 birth record from the city of Benevento. With a bit more digging, I found Vince's mother's Benevento birth record, too. Both her parents had last names I've seen often in my own research.

I texted my mom to tell her that "Ben Casey" was our paesan. Not a relative, but a close countryman.

"Finding Your Roots" Strikes a Chord

A couple of years ago an episode of Henry Louis Gates, Jr.'s "Finding Your Roots" featured Tony Danza. The moment the show began, I wondered if his name used to be Iadanza—a name I know from my own research.

Sure enough, Tony Danza's grandfather was Antonio Iadanza. He came from exactly the town I thought he should: Pietrelcina. This town neighbors my great grandmother's town of Pesco Sannita in Benevento.

I went up to my TV and took a photo when they showed Tony's family tree. Now I knew who to search for. I'd already downloaded all the Pietrelcina vital records from the Antenati website. I knew the town had plenty of intermarriage with Pesco Sannita and I'd need those records sooner or later. Having them on my computer made it easier to piece together Tony's ancestors.

I got as far back as two pairs of Tony's 6th great grandparents born in the early 1700s.

A genealogy hunch became reality with good old-fashioned research. Now this celebrity's family tree fits within mine.

The fun part of this research is that Tony and his ancestors fit into my family tree. Are Tony and I cousins? No. But his grandmother, Giovanna Zarro, has 22 different connections to my family tree. Each one ties back to my ancestors from neighboring Pesco Sannita.

I think it's fun to have Tony Danza in my family tree. And he could very well share some "Identical By State" DNA with me. (For insight into "Identical By State" DNA, see "This Spreadsheet Sorts DNA Matches By Branch.")

Use Your Superpower for Good

Keep your eyes open for a genealogy challenge that means something to you. Anyone with Benevento or Avellino roots is going to grab my attention.

Does someone have a last name from your family? My Girardi ancestors led me to research Joe Girardi, former manager of the New York Yankees. It turns out his family is from Northern Italy, so there's no relation. I have a 3rd cousin I never met who was a child actor. When he was a regular on a TV show, I saw his last name and had to wonder—is he one of ours? Now I know he is!

Is there someone you admire whose roots make you curious? See what you can learn about them. You may need to find an article to learn their parents' or grandparents' names. Then use the census, ship manifests, draft cards, naturalization papers and more to dig deeper. Prove to yourself how accomplished you are at this genealogy hobby!

How to Become a Genealogy Efficiency Expert

A production line mentality is 1 of 4 concepts to make you a family tree efficiency expert.

I started this blog because my business approach to genealogy was somewhat unique. I build my family tree using as much discipline and efficiency as I used on the job. That approach made me more productive than my work colleagues. Now it's the reason why I make so much progress on my tree each day.

Family tree-building efficiency boils down to these 4 concepts.

1. Stay in One Place

I had a great time last month following "6 Steps to Finding Your Living Cousins." But there were times when I felt overwhelmed and had to take a break. I got bogged down in processing all the different types of documents, facts, and citations. If I started with one man born in Italy, and tried to find his living descendants, I had to find:

• His immigration record, extract the facts, and add the source citations.
• His census records, add new family members, addresses, dates, jobs, and give everyone their source citations.
• Vital records for each family member and add facts and source citations.
• Obituaries, search for any new names, gather more facts, and add source citations.

It could take all day to do this for one immigrant in my family tree. Having so many types of documents to find felt exhausting.

But, if you choose one type of resource, you'll spend less time moving around. You won't have to think as much because you're repeating the same few steps over and over.

Here's an example. What if you had a book filled with information that applies to certain people in your family tree. Instead of finding every document for those people, work through the book. You'll fall into an efficient pattern of work.

I own one such book (see "Imagine a Register of Your Entire Ancestral Hometown"). It's a detailed description of more than 500 households in my grandfather's hometown. As I worked through the households, it became easy to follow the same steps:

• Locate the right family.
• Go to the head of household and copy the book's description of his assets and family members to his notes.
• Create the source citation and copy it to each member of the household.
• Move on to the next household.

It's more efficient to cite one source for the whole family, than to find every document for the whole family. You'll get to them later.

Here's an example my fellow Italian genealogy researchers can relate to. I've gone back to my unfinished project of creating my missing source citations. (See "These Steps Make Your Family Tree Much More Valuable"). The majority of these citations are for Italian vital records. I've been skipping the citations because the documents are on my computer, and I can find them in a snap.

But I want my online family tree to be a resource for anyone with roots in the same ancestral hometowns as mine. So I have to find the documents online (on the Antenati website) to get the URL and image number to add to my citation.

The most time-consuming part of the process was locating pre-1809* birth and death records. You can only find these documents in the priceless matrimoni processetti. (See "The Italian Genealogy Goldmine: 'Wedding Packets'").

*Italian civil records may exist as early as 1805, but for all my Italian towns, the records begin in mid-1809. One exception is a town that didn't start civil record keeping until 1861.

The only problem is, there are a lot of pages in each year's processetti, and they can be in no particular order. Finding the page I need to cite can take a while. I needed a way to simplify this process.

Here's what I did to save all that search time. This works well for me because every person in the town is in my family tree. I'm going through each page of a given year's processetti one-by-one. For every pre-1809 birth or death, I check the person in my tree to see if I need the citation. If yes, I create it immediately. If no, I move on.

Working through this one resource, eliminating the tedious searches, saves a lot of time. And on top of that, I save more time by using the next concept.

2. Reduce Keystrokes

In 1985 I worked for a printing company. I generated templates on a computer, printed them on a plotter, and cut and folded them to look like the finished product—a direct mail piece. These templates were a guideline for creating the piece's text and artwork.

Words can be a template, too. I keep a handful of source citation templates handy so my citations are consistent. They also reduce the amount of typing you have to do. Anything that reduces keystrokes can save time and avoid errors.

Here are 3 source citation templates I keep handy. For each one, I add the right numbers and replace CAPITALIZED words to keep a consistent format.

1. For New York City Municipal Archives vital records: New York City Municipal Archives; NYC Department of Records & Information Services; YEAR BOROUGH TYPE certificate #xx; URL
2. For a resource of fallen soldiers from the Benevento province of Italy: From the Benevento State Archives, military records, fallen soldiers; register #xx, record #xx, class #xx; page URL, PDF URL
3. For any vital record from Antenati: From the PROVINCE State Archives, YEAR TYPE, TOWN, document xx, image xx of xx at bookURL; https://iiif-antenati.san.beniculturali.it/iiif/2/TARGET/full/full/0/default.jpg

3. Form a Production Line

Factories use production lines to save time, increase efficiency, and ensure quality. To get through so many searches for living relatives, I used a production line mentality.

I knew I had to search for several documents:

• ship manifests
• naturalization papers
• censuses
• draft registration cards
• vital records
• obituaries.

Keeping one person as my focus, I went through each stop on the production line. I searched for each document. I added the facts to my tree, made the source citation, and copied facts and citations as needed.

I kept my eye on the production line to produce a complete, accurate, quality product each time. But you can bet production line workers get bored, so on to concept 4.

4. Keep Yourself Happy

Boredom can keep you from getting the job done. If you get bored with one task, pick a logical stopping point, and jump to another task that suits your mood.

When I'm working through those big matrimoni processetti collections, it can get overwhelming. When I finish one year, I may dread starting the next year. Of course I always want to make progress, so what's the answer? Jump to another task.

After finishing one year's processetti, I went back to my list of people missing citations. (Find out how to generate your list in "These Steps Make Your Family Tree Much More Valuable"). Then I picked off people whose early birth records were already cited. All I had to do was track down their marriage and death records. That made me happy because the hard part was already done.

Reap the Benefits of Efficiency

If you're ever frustrated by your genealogy research, try adding these efficiency measures. Don't follow whims and bounce all around. It's inefficient! Focus on what you need to do to increase the value of your family tree. Always remember that your family tree is your legacy.

Pay attention to what you're doing and look for ways to save steps, reduce keystrokes, form a production line, and stay happy. Of course you're happy. You're doing genealogy! Best. Puzzle. Ever.

And speaking of efficiency:

• 4 Ways to Fit Genealogy into Your Busy Day
• This Genealogy Research Log Boosts Your Efficiency
• 4 Ways to Make Big Genealogy Progress When You Have Little Time

Time-Travel With Vintage Landmark Photos

Take a virtual trip back in time to see world-famous landmarks, cities, and your own hometown the way your ancestors saw them.

I was looking at an 1850 photo of the Arc de Triomphe in Paris. Then I looked at a similar photo I took in 2015. European landmarks don't change that much. If they survived wars, they're still there, looking as grand as ever.

America is different. It's all about change. We demolish our sports arenas every 30 years or so and rebuild. My mom's childhood home is long gone, replaced by a school sports field. Even our family churches are gone or repurposed.

I started my time travel adventure with a landmark church a few miles from my home. The Library of Congress website has a 1907 photo of Trinity Church. To compare that photo to more modern times, I used Google Street View and captured the same angle. The house next door and 3 tall monuments are the same. But the fence is gone, the large bell is new, and the telephone pole wires are really ugly.

Some of the more startling photos you'll find in this virtual time machine show famous landmarks with almost nothing around them. That's how they looked to your ancestors.

Here are six other websites where you can look at old photos of landmarks that mean something to you.

Redbook's "Vintage Photos of Cities Around the World"

This collection of 30 old photos covers many destinations you may have visited. Number 20, Québec City, looks exactly as it did when I visited in 2017. The end of town in the photo has a landmark hotel that, thankfully, still looks the same.

Condé Nast Traveler's "Vintage Photos of the World's Most Famous Landmarks"

Seeing the Golden Gate Bridge under construction looks like a modern-day disaster film. The photo of people hanging out of the Statue of Liberty's crown makes me dizzy. This collection has a lot of Italian landmarks I've visited. It's fun to see them pictured decades ago.

MSN's "Then and now: vintage photos"

This slide show let's you compare then and now. The before-and-after of Dubai is particularly jaw-dropping. The Times Square photos show what my immigrant ancestors saw when they arrived. The high-angle photos of the Arc de Triomphe point out one key change Paris made to this landmark.

BoredPanda's "31 Before-And-After Pics"

Several cities in this group changed so much, they've rewritten the book on city planning. The 1945 photo of Berlin is frightening because you can see so much destruction. But the "now" photo is from the 1990s. Some of the comments on this page are funny, too.

OldNYC

This interactive website lets you set a time range and zoom into the map. Pick any location with a dot to view photos. I found photos of The Dakota, where John and Yoko lived, with no other buildings around it in 1920. I'm not sure Central Park West was even paved. And I found a beautiful photo of New York's Plaza Hotel in 1908. It's more impressive than I remember.

One more.

Far & Wide's "Then and Now Pictures of Cities"

This page features a jam-packed photo of New York City in 1904 that I can't even imagine. Street cars, horses and wagons, early automobiles, and pedestrians, all on a collision course. It looks terrifying.

I've been tracking down DNA matches (see "How to Solve a DNA Match Using Shared Matches") and finding living relatives (see "6 Steps to Finding Your Living Cousins") for weeks. This week I'll get back to adding missing source citations (see "3 Important Tips for Great Genealogy Source Citations"). This then-and-now journey is both a nice break and a cool way to understand how your ancestors lived and what they saw.

6 Steps to Finding Your Living Cousins

When you search for contemporary cousins, your family tree really comes to life.

I'm coming to the end of my one-month subscription to Ancestry Pro Tools. I took the important step of following blog reader Jon Smith's suggestion. I used the "Ancestry DNA Match Table Maker" spreadsheet to download all my matches. (This powerful tool is the creation of Greg Clarke.) Now I have one spreadsheet with 4 tabs containing every DNA match for myself, Mom, Dad, and my husband.

I went through my parents' matches sharing 30 cM or more with them and color-coded everyone who's also on my list. Then I used a neat Excel trick to display those people's research notes from my tab on Mom or Dad's tabs. That ensures that I can see who I've identified and what I know about their families. (Leave a comment if you want me to explain this trick.)

Using tips I shared with you last week (see "How to Solve a DNA Match Using Shared Matches"), I've solved a ton of matches. I've discovered cousins I never knew existed! I solved matches who were a complete mystery with the help of Enhanced Shared Matches.

Researching Living People

I'm so used to researching my long-dead Italian relatives. My recent focus on DNA matches has me locating living people for the first time. I didn't realize how much success I could have in researching the living.

Here are 6 steps to follow when searching for living cousins:

1. Start with an ancestor you can identify. I know, tons of your matches have no family tree to show. But what if their first cousin does? Look for an ancestor you can pin down using a search.
2. Gather every document for that ancestor: immigration, naturalization, censuses, draft registration cards, death records or indexes.
3. Build out their family members through the years using the censuses you found. Add to their details with individual searches for each family member. See who they married and which kids they had.
4. Look for an obituary with the names of children and their spouses, grandchildren, and hometowns. OMG do I love a good obituary! My newspapers.com subscription is essential here. You can't get the full story from an obituary summary. Which names are the deceased's children and which are spouses? I've also been following my own advice to extract text from an obituary instead of retyping it.
5. Search public index records, marriage indexes and announcements, school yearbooks, and more to confirm all you can about family members.
6. Turn to social media to see who you can find. If available, look at their friends and see who comments on their photos. Did the subject post a photo of dad, and did someone comment on it using the dad's name? That's exactly what cracked one mystery DNA match for me.

Discovering Where Your Paths Crossed

Using this process, I've ID'd DNA matches who helped me find my ancestors' lost cousins. Who knew one of mom's Saviano cousins wound up in Cleveland, not far from where dad once lived? A DNA match helped me find my connection (7C1R) to a former bishop of Cleveland I'd heard about many years ago. And I found that my brother went to high school in New Jersey with one of our 7th cousins. You never know where your cousins may be.

This is the value of DNA matches for me. My direct ancestor chart is in fantastic shape. But this research tells me what became of my direct ancestors' closest relatives. It's an exciting, coincidence-filled journey.

In a week I'll return to adding source citations for my thousands of Italian nationals, and doing it efficiently. But I'll also take every opportunity to follow the families of those who emigrated to America.

If you're interested in finding living cousins you've never met, the tools you need are out there.

How to Solve a DNA Match Using Shared Matches

Use shared matches to see how DNA connects you to people near and far.

I've been using Ancestry's subscription-based Enhanced Shared Matches on a one-month paid trial. This powerful tool is free on MyHeritage, but I have only 621 DNA matches on that website.

Using shared matches, I've identified and placed many DNA matches in my family tree. The process comes down to a few basic steps, so I want to share them with you today. It's the same process on MyHeritage as it is with Ancestry's Enhanced Shared Matches.

Note that I'm not trying to find a missing direct ancestor through a DNA match. My family tree is missing one 3rd great grandmother and seven 4th great grandparents. All but one is missing because their hometown didn't keep civil records before 1861. No DNA match of mine will know their names.

So why do I bother spending time exploring my DNA matches? Two reasons:

1. Filling in dead ends. When the available vital records end, I don't know who tons of cousins married. DNA matches can give me answers.
2. Finding surprising connections. I've discovered cousins who lived near me at different times without my knowledge. Talk about a small world!

You may need to your matches to help you find a missing birth parent or an untraceable grandparent. For you, Ancestry's Enhanced Shared Matches will be far more valuable.

The Process for Using Shared Matches

• Start with the closest DNA match you haven't been able to identify.
• First, if they have a family tree posted, see if it contains any familiar names.
• Then check your shared matches to see if they're on the maternal or paternal side of your family tree. You may recognize one of your shared matches and know which side they're on. In my case, my parents have tested, so I can see which one is a match.
• Next, find their closest relations in the list of shared matches. If you see a shared match who is their parent, child, or sibling, make note of it on each person's profile. If you know one of their close matches, you should be able to work out this person's likely place in their family tree. For example, if you know their 1st cousin, then you can narrow down their grandparents to 2 couples.
• Now work through their relations to piece together an extended family. Use Ancestry and Facebook searches to find more clues. If you can ID their grandparents, build out that couple's descendants. Search for everything you can find.

If your family tree has a lot more holes than mine, you absolutely need to explore shared DNA matches.

Tips to Use Throughout the Process

Labels. As you work through this process, label every match you identify with a consistent format. I call it a label because it appears in your list of DNA matches on Ancestry, but it's actually a note you attach to a match. I use a relationship abbreviation and our common ancestors' names. I'll include their real name if they're using an alias. For example:

4C1R thru 4Gs Tommaso Antonio Nigro (1793) and Brigida Donata Zeolla (1795)

This is my 4th cousin once removed (4C1R). Our common ancestors are my 4th great grandparents (4Gs) Tommaso and Brigida. I include the birth years of the ancestors because too many people in my family tree have the same name.

By using a consistent label format, it's easier to find people who share the same ancestors. You may want to add some other bits of useful information to your labels, including who their closest DNA relatives are.

Cousin Rules. Always keep in mind these basic rules for identifying common ancestors:

• 1st cousins share grandparents
• 2nd cousins share 1st great grandparents
• 3rd cousins share 2nd great grandparents
• 4th cousins share 3rd great grandparents, etc.

Do More Research. Your investigations may lead you to research several of your 3rd or 4th cousins' families. These are likely to be branches you haven't researched in full. With any luck, you'll make some discoveries that make the process worthwhile.

I love finding the obituaries of 3rd or 4th cousins and being able to build out their families. Then I search my DNA matches to see if anyone has the same newfound last names in their tree. Or I find the whole family on Facebook.

Not every DNA match has the power to help you in your genealogy research. Focus on those most likely to be helpful, and see what you can discover.

And speaking of DNA matches:

• Which Numbers Help Solve a DNA Match?
• These DNA Sites Expand Your Tree in New Directions
• 4 Best Ways to Learn from Your DNA Matches

A 15% discount for readers of Fortify Your Family Tree!

Are Ancestry Pro Tools Worth the Money?

Here's how the new features of Ancestry Pro Tools stack up. Are they worth the price?

When I heard you can sign up for Ancestry Pro Tools for one month and then quit, I knew I had to try out their new features. My main interest is to see how my DNA matches match to one another. This can help you understand which of matches share a common ancestor with each other. That can help you see where they fit in your family tree.

The other Pro Tools give you desktop-like tools for your online-only family tree.

What's Included in Pro Tools?

• Charts & Reports. Family Tree Maker (FTM) provides the same reports as Pro Tools. I'm sure other family tree software programs do, too. A computer-based family tree program is better than building your tree online in so many ways.
• Tree Mapper. This feature has a cool visual representation and several types of filters. But I can do this in the Places tab of FTM. Or you can get really fancy and use this free program.
• Smart Filters. If you use MyTreeTags™ on Ancestry, this is a nice way to see everyone with a particular tag. But I don't use the tags. I didn't see any filters that offer me something I'd like to do but can't do in FTM.
• Tree Checker. This tool's main finding about my tree is that tons of people have no documentation. Yeah, tell me about it! I've been creating source citations for weeks. It also thinks I have 7,040 possible duplicates. I don't. We've all seen towns where everyone has the same name. As I scroll through this list of people, it's plain to see they all have different birth dates. This feature isn't helping me. It can also find many types of errors, and that may seem like a big help. But we already have Family Tree Analyzer to do that for us.
• Tree Insights. These factoids are not something I can generate within FTM, but I've used Family Tree Analyzer to do so. I can't say it's useful. This tool is showing me:
  • the top 5 surnames in my tree
  • the 5 longest-living people in my tree (they're only that old because I can't find out when they died)
  • the 5 couples with the most children
  • the 5 youngest brides or grooms
• Fan Chart Settings. I like the look of the Fan Chart in Ancestry much more than the one in FTM. But the Pro Tools add-ons to the existing Ancestry Fan Chart don't do anything very useful:
  • You can choose the number of generations to display (4, 5, 6, or 7). I have more generations than that.
  • You can show Family Lines, which gives a different color to each of your 4 grandparents' ancestors. I think the non-Pro version does that.
  • If you choose the Hints setting, it uses varying shades of green to show you who has a lot of hints and who has few or none. The Photos setting and Sources setting does the same thing. A range of colors show you the haves and have-nots.
  But check out the more-detailed fan chart I created a long time ago using Charting Companion software.

For me, none of those tools are worth a recurring cost. That brings me back to the reason I jumped on a $7 sale for one month of Ancestry Pro Tools: Enhanced Shared Matches.

For years I've wanted to know why my parents share some DNA with one another. I had to see what Enhanced Shared Matches could do for me. (Note: Each of my parents took an AncestryDNA test, and I manage their kits.)

After a long and frustrating day of comparing Mom and Dad's DNA matches, I came up empty. My problem is the family's IBS segments—that's Identical By State. All my ancestors came from the same small geographical area. These small bits of shared DNA are more from the land itself than blood relationships.

My parents' shared DNA matches need to be my focus. As I worked through them, I hit so many with dead ends in their tree that I couldn't resolve. Do those dead ends hold the magic key?

I don't want to lose the extra insights from Enhanced Shared Matches, but I don't want to pay for it again. What to do? Make a new spreadsheet, of course!

Step 1. Document their Shared Matches

Looking at Dad's shared matches with Mom, I find a list of 21 people, but I'll exclude myself and make it 20 people.

I'll start a new spreadsheet with Dad in column A and Mom in column C. In column B, I'll enter the name of each shared match. I can also add what I know about them, if I've figured out their relationship to me.

Capture and analyze the insights of Enhanced Shared Matches in a spreadsheet while you can.

In each cell of the spreadsheet:

• I'll list the number of shared cMs and Ancestry's predicted relationship.
• I'll note which side of Dad and Mom's families they're on: Maternal, Paternal, Both Sides, or Unassigned. I have to view Mom and Dad's match lists separately for this.

The first big surprise is that I see a lot more shared matches when I view Mom's DNA test. What the heck? I started with Dad's match list because he has more matches than Mom or me. Nine shared matches from Dad's list are not in Mom's list at all.

It makes sense that this is a built-in 20 cM cut off. The 9 people in Dad's list only have fewer than 20 cMs shared with him. The 30 or so people in Mom's list only have fewer than 20 cMs shared with her. I should concentrate on the 11 shared matches with whom both Mom and Dad share 20 or more cMs. The low-cM shared matches must be Identical By State.

These people with the smaller amounts of shared DNA escaped me in the past. I don't know if the Enhanced Shared Matches Pro Tool is the reason I'm seeing them now.

Step 2. Document Highest Shared Matches of the Top 11 People

In the same Excel workbook, I'll document the shared matches of my parents' top 11 shared matches. I'll view Dad and Mom's tests one at a time and note who each person shares with them. I'll add the number of cMs, predicted relationships, and side of family as before. To increase my chances of success, I'll add only the strongest shared matches of the 11 people. They have to share 139 cMs or more. (I chose that number after consulting the Shared centiMorgan Project.) That way, these matches should be no more distant to my subject people than 4th cousins. Plus, I'll skip any matches if they share less than 20 cM with my parents.

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My goal is to find the best common connections. After documenting the first person's shared matches, I found something interesting. He's a close match to another one of the 11 top matches. Now I have 2 people from the same family who match both my parents. Is this the break I needed?

In the end, I'm left with 5 people who share DNA with both my parents and have close matches in the original list. I've already fit 2 of them into my family tree, and I find no connection to Mom's family. Plus, the one who shares 116 cM with Dad is actually more distant than expected. He's Dad's 4th cousin on one side and 5th cousin on the other.

While my parents' shared matches are tantalizing, every clue is pointing toward their being Identical By State. The most amazing thing is how their IBS families came together in a one-block stretch of Morris Avenue in the Bronx, New York.

Before I finish this month of Ancestry Pro Tools, I'm going to keep going through my DNA matches to learn what I can using the enhanced tools. It's a huge help when you can see that this match is the mother of that match. But I don't plan to renew my Pro Tools subscription.