Look Over Here! How to Focus for Better Genealogy Results

The genealogy journey is fun. Being efficient makes it fun AND productive.

We all multi-task. Sometimes it's the only way to do the many things we need to do. But when it comes to genealogy, you'll gather more facts and documents if you focus.

Focus on the task at hand. Don't get distracted by what you see along the way. You can make a quick note to come back for that other shiny object later. But for now, do what you're there to do.

Here are 3 examples of how and why you need to keep your focus.

One Name Only

Last weekend I wanted to make progress on one of my 2019 genealogy goals. On my computer I have tons of vital records from my ancestral Italian hometowns.

My 2019 goal is to add every "Pozzuto" baby from one town to my family tree. Why Pozzuto? Because that last name has DNA matches to both my mom and my dad.

The birth records stretch from 1809–1915, and I was up to 1841.

Recently I've been renaming these thousands of files to include the name of the person(s) in the record. For example, I renamed the file

101577322_00004.jpg to
101577322_00004 Teofilo Mascia di Antonio and Salvatore Celestino Pugliese.jpg

With renamed files, I can use Windows File Manager to search for any name. This is fantastic when I need to find out who or when someone married. (Note: I keep the number in the file name so I can easily find the link to the original image online.)

Then I thought, instead of renaming files and moving on, why not ID the Pozzuto babies as I rename the files? So that's what I did. As I rename a file and find a Pozzuto baby, I add them to my tree. In practically no time I renamed every birth record from 1841–1847, stopping for each Pozzuto baby.

I added 36 more Pozzuto babies to my family tree! For now, I ignored every file with my maiden name or my direct ancestors' names. They will be there when I need them. Focus is what's getting this goal done.

Leave that other information alone for now. Focus on your current goal for better results.

Follow That Family

Earlier this year I finished another of my 2019 genealogy goals. I keep a spreadsheet of each document I add to my family tree. (I call it my document tracker.) The last column has a list of what I'm missing for a particular person. It lists the census years I need, their immigration record, marriage date, death, etc.

My goal was to search for each missing census listed as "need to find" on my document tracker.

I accomplished this goal by staying focused. I went through my document tracker's alphabetical list of people. I searched for, and usually found, the missing census forms. I noted them on the spreadsheet, and moved on to the next family.

Even though I still can't find some census sheets, I found most of them. And my goal was carefully worded for success. "Search for all missing census forms in Document tracker." That focus kept me on-task and got the job done.

Clean This One Spot

There are so many cleanup tasks you can do to your family tree. It's only natural that you'd develop a style after spending some time doing this crazy hobby. Then you want to go back and make your earlier work match your style.

I came up with a style of adding very detailed notes to the document images in my tree. If it's a census sheet, I start with:

• the line numbers to look at
• the proper title of the document
• a bunch of facts, including:
  
  • supervisor's district number
  • enumeration district number
  • sheet number, etc.
• the image number, like "image 16 of 947"
• the URL
• the source citation (copied from the online collection where I found it)

By focusing on census sheets only, I was able to add all these facts to every census image in my tree. I gather every bit of that information each time I save a new image. But the cleanup task was for older documents I saved before I got so careful.

One of my 2020 genealogy goals will be to beef up and standardize the notes on every ship manifest image in my tree. I'm good at adding all the facts now, but I wasn't so good in the beginning. If I focus on only that task, I'll get it done faster.

Keep the focus on one task to improve your consistency and efficiency.

Each time I sit down to work on my family tree, I choose a task. I might pick an item from my annual genealogy goals list. I might click away at a cleanup task. Or I might pick someone at random and search for their missing documents.

No matter which family tree task you choose to work on today, focus on that task! Ignore the other interesting things that pop up. (Or make a quick note and move on.) Stay focused, and at the end of the day you'll find you've gotten a lot further than you expected.

What Was Happening When Your Ancestor Died?

If a lot of townspeople died at the same time, something big happened.

When we research our relatives from centuries past, we find lots of tragedies. Mothers who die in childbirth. Babies born shortly after their father died. Two or 3 siblings dying within hours of one another. Stillborn babies.

If you find family members dying at about the same time, that may point to an historical event.

Did something happen to cause many people to die? An epidemic? A natural disaster?

The 1805 Earthquake

Many years ago an historian from my grandfather's hometown gave me a piece of history. It's a list of 40 townspeople who died in the earthquake of 26 July 1805. To put this in context, that's the same year Napoleon declared himself the Italian Emperor.

The info in the list is as good as an Italian death record. It includes:

• the deceased's name and age
• their parents names
• their spouse's name if they had one.

One by one, I'm checking the victims' names against my family tree. On line 23 I find someone. Everything I knew about Maria I learned from her son Giovanni's 1829 death record. I knew her husband died in 1805, but it wasn't clear if Maria was alive at that time.

What can history's tragedies tell you about your ancestor's death?

Now, thanks to this list of earthquake victims in 1805, I've got more facts:

• She was born in 1749. By coincidence, that was the estimated birth year I was using already. I have a rule I follow. If I don't know when someone was born, I subtract 25 from their oldest child's birth year. I had Maria's birth year as "about 1749" because I know her son Giovanni was born in 1774.
• Her parents were Mattia Pizzella and Libera Polcino. I can estimate that they were born "about 1724".
• Her husband was Giorgio Pozzuto. That's a key fact. That and her age helped me match this earthquake victim to the woman already in my family tree.
• Her approximate date of death. My list of victims doesn't say whether these 40 people died immediately. In Family Tree Maker, I'll give them a death date of "about 26 Jul 1805". I'll add "Victim of the 26 July 1805 earthquake" as the description. My source for these facts is my friend the historian. He has given me lots of facts over the years. He has access to the original documents.

Three of the victims were my 6th great aunt Libera and her 2 little girls Grazia and Anna Maria. Libera's husband Giovanni Palmiero must have remarried after their deaths. Can you imagine his sorrow, having his family wiped out? There is another Giovanni Palmiero in my family tree. He's about the right age and married a younger woman. This could be him, but without church records for his marriage, I can't be sure.

A list of the victims of the 1805 earthquake gave me the missing information I needed.

Finding Disasters

Search online for epidemics, pandemics, earthquakes, and floods in your ancestors' part of the world.

One of the first things I found was that the 26 July 1805 earthquake killed 44 people in Grandpa's town. An estimated 5,573 people died from this event and its aftershocks in all.

My cousins in Italy showed me the stone threshold where my grandfather's house once stood. They said they had to demolish the house after a 1960s earthquake. An Italian earthquake list on Wikipedia makes it clear. The 21 August 1962 earthquake ruined Grandpa's home. It was a 6.1 on the Richter scale. Its epicenter was nearby in Irpinia, Avellino. That's the neighboring province.

Irpinia had an earlier, bigger earthquake on 23 July 1930. I was hoping to see if anyone had died in Grandpa's town on that date, but the available death records start in 1931.

Still, you can see where I'm going. If you can find a list of disasters near your ancestor's hometown, you may find the most likely cause of death for your relatives.

In 1918 a flu pandemic killed 20 to 50 million people. The cholera pandemic of 1910–1911 took more than 800,000 lives. For more on this topic, see "Why Did They Die?"

It's disappointing when old death records don't show a cause of death. Spend a little time investigating the major killers of the time: waves of sickness and natural disasters. You may find your family member's probable cause of death.

Don't Ignore a Genealogy Hunch

If you don't have enough info to go on, imagine what that info ought to be.

I spent all day yesterday piecing together a family for Barbara. We began with a few basic facts. I knew her parents' names and her grandparents' names. I didn't have any dates, but I knew Barbara's approximate age.

Let me walk you through how I built out as many facts as possible from those basic facts.

Census Records Lead to One Another

First I wanted to find Barbara in a census or two. With only "New York City" as a location, I found her in the 1940 census. From that I learned the names and ages of her siblings.

Their names helped me be sure I had the right family when I found them in the 1915 and 1920 censuses. As the children grew up, I found that the parents were no longer together. At first I thought Barbara's father had died, but her mother was in one place and her father was in another. They had divorced.

Next I searched for earlier censuses when Barbara's parents were children.

Knowing when Barbara's grandparents were born, I found their marriage records. And some of their death records, which also provided their exact birth dates.

Searching for the Immigrant Ancestors

I'm the luckiest Italian American alive. My 2 grandfathers often told me the names of their hometowns in Italy. My ancestors came to America late enough for their ship manifests to be very detailed.

My 2 grandmothers were born in New York. But their parents arrived here in 1899 and 1906. Their ship manifests tell me their hometowns.

If your people came to the new country before the late 1890s, you may get no help from their ship manifest. That's when naturalization papers can fill in the gaps.

Ship manifests are not created equal. The late 1890s to 1920s are full of great information.

But Barbara's grandfather's certificate of naturalization doesn't say where he came from. The dates on his papers helped me find his ship manifest, but there was a problem. He was the only one onboard from his town, and the town name was so generic.

Barbara said he was from southernmost Italy. There was no town with this name down south. I thought the town might have a longer name. I found a good possibility, but its 1880s birth and marriage records were destroyed! I've sent an email to the town asking for help. We'll see what they say.

But there was another immigrant to find. Barbara's paternal grandfather was born in New York in the 1890s. I didn't know who his immigrant father was. How could I go back another generation in Barbara's family tree?

That's when my big hunch came into play.

When the paper trail is out of your reach, make your best educated guess.

Barbara's father was John and his father was Sylvester. His father should be Giovanni, right? And based on Sylvester's age, I thought "Giovanni" should have been born about 1865. That was my hunch.

But Giovanni and Cristina had come to America before 1889. Their ship manifests won't tell me their hometowns. I did find Giovanni's naturalization record from 1894. Now I had his exact birth date and a ship arrival date in 1881 (too early). Unfortunately, that date was an estimate, and there's no ship arriving on that date from Italy.

I may be stuck on finding the family's hometowns, but I was able to build out Barbara's family and make her very happy.

Have you been doing this genealogy thing for a while? I'll bet you know more than you give yourself credit for. If you've got a hunch, follow it through. It may lead you to a new generation.

How to Benefit from a Cousin's Mistaken Family Tree

It drives us crazy when someone takes parts of our tree and messes things up.

Each time I go to Ancestry.com I see a list of the latest documents someone borrowed from my tree and put into theirs. I don't mind that.

But it's upsetting when you go to their tree and see mistakes. Maybe that document they took doesn't belong in their tree. Or maybe that person doesn't belong in their tree.

Again, I don't really mind because it isn't going to change anything about our lives. I'd rather look for something good that can come from this experience.

What can we learn when someone messes up the family tree?

I'm happy to share my research, but I want it used correctly.

What Do They Know That You Don't?

We all start building our family tree with what we know. We enter facts about our immediate family and some of their ancestors. Then we turn to research and lots of documents.

If we look at our borrower's tree, we can learn the names of people they know and we don't. For instance, say you're my distant relative. You learned the names of my great grandfather's children from a census form. But you don't know who those children married. If you came to my tree, you would learn their names.

When I looked at this borrower's tree, I saw a handful of familiar last names. I knew they came from my maternal grandfather's hometown of Baselice, Italy.

Use Your Superior Skills and Learn More

To see if my borrower knew more than I did, I first went to the document she borrowed from me. It was an 1809 birth record for the wife of my 3rd great uncle. One of this couple's sons, Giovannangelo, was in my tree. But I have him married to a different woman that my borrower does.

And Giovannangelo is critical to her tree. He's her 3rd great grandfather. She has an Anglicized version of his last name. Consulting my handy relationship chart, my borrower is my 6th cousin twice removed. Our shared ancestors were born around 1718 in Baselice. (I sorted this out after I solved the problem with her family tree.)

Since her Giovannangelo born on 3 Jan 1849, has a different wife than my Giovannangelo born on 3 Jan 1849, who's right? Was it the same man who married twice and had 2 sets of children?

I have about 15,000 people from the town of Baselice in my family tree. They came directly from the town's 1809–1860 vital records. I looked in my tree for the woman my borrower shows as Giovannangelo's wife—Serafina. There was only one choice. And guess what? Her husband is Giovanni, not Giovannangelo, but he has the same last name. The same name they Anglicized in America.

My borrower didn't do the exhaustive research I've done on Baselice. (Who else would?) So she assumed that Giovannangelo, born the same year as Serafina, was her direct ancestor. She didn't know about Giovanni.

With a clue from my borrower's tree, I found where she went wrong.

For proof, I looked up the birth records of the children my borrower gave to Giovannangelo and Serafina. The first baby told me all I needed to know. The Giovanni who married Serafina and had this baby had a father named Giuseppe. Those facts match my tree. My borrower chose the wrong man and his ancestors and put them in her family tree.

Giovannangelo's ancestors—the whole bunch in my borrower's tree—came from my tree. From my research. She thinks they're her direct ancestors. I guess I'm obligated to set her straight.

Bring the Old Country Folks to the New Country

I can get a lot of new information from her tree about the generations in America. And I can learn who the children of Giovanni and Serafina married. My first interest is in Annamaria who married one of Giovanni and Serafina's sons. Her last name is prevalent in Baselice. Her father is in my tree, but I didn't know who he married. He is my 2nd cousin 4 times removed.

This Italian family is the 2nd in my tree that adopted a very English name in America. Why? Because it's easier for an American mouth to say. Or maybe just to fit in. That loss of identity makes me sad. I'm glad my family kept their names.

Is someone mistakenly borrowing people from your family tree? See if their tree has any information you can use. Then, if you want to, you can show them their error. While my borrower grabbed the wrong branch of my family, she is absolutely my relative. Her tree gives me a lot of leads I can use.

Is this what they mean by "don't get mad; get even"?

This Chart Finds Hidden Relationships in Your Family Tree

My intertwined, overlapping, twisted family tree just got a new tool.

It seems that 98% of the people with my maiden name have roots in one town in Southern Italy. Colle Sannita is the birthplace of the Iamarino name. (See Where Did Grandpa Come From? to learn how important your ancestor's hometown is.)

So when I noticed Maria Cristina Iamarino, born in 1863, married a man named Paolucci, I had to dig deeper.

Many of my DNA match's relationships connect to the name Paolucci. It's a prevalent name in Colle Sannita. Most of these relationships connect to my great aunt's in-laws. My Great Aunt Assunta Iamarino married Donato Paolucci, and his family is enormous. That time I connected my dad to his best friend it was through that same Paolucci family.

Maria Cristina Iamarino is my 1st cousin 4 times removed. Her grandparents are my 4th great grandparents.

Her husband is Francesco Saverio Paolucci. In Family Tree Maker, I see that his great grandparents are my 5th great grandparents. They are Pietro and Carmina.

As a direct descendant of my 5th great grandparents, he does have a blood relationship to me. I thought I'd find it by using Family Tree Maker's Relationship Calculator.

The Relationship Calculator in Family Tree Maker isn't taking everything into consideration.

While viewing Francesco Saverio Paolucci in my tree, I can click Tools / Relationship Calculator. In the Relationship section there is a pull-down menu listing our relationships:

• husband of 1st cousin 4x removed
• father-in-law of 2nd great aunt

That's no good. Neither one is a blood relationship, and he's the great grandchild of my ancestors. I know our common ancestors are in my paternal grandmother's line because I use color-coding.

A combination of tools helped me find our hidden relationship.

Using the Relationship Calculator I can compare Lucy Iamarino (my grandmother) to:

• Pietro Piacquadio. He is her 3rd great grandfather. So far, so good. Now to his son.
• Donato Piacquadio. He is Lucy's 3rd great uncle because he's the brother of her 2nd great grandmother. Now to his daughter.
• Angela Piacquadio. She is Lucy's 1st cousin 3x removed. Next is her son.
• Francesco Saverio Paolucci. That's where the Relationship Calculator fails. It shows only in-law relationships and finds no common relative. But I can see their common ancestors!

What I need is a chart that can help me put a name to distant relationships. I found one, and using it is a real mind-bender partly because of its diamond shape. Using the chart I found that:

• Lucy and Francesco Saverio are 2nd cousins 2x removed.
• Francesco Saverio and I are 2nd cousins 4x removed. Of course that makes sense because I'm a 2-generation descendant of Lucy, his 2nd cousin 2x removed. My dad has to be (and is, per the chart) Francesco Saverio's 2nd cousin 3x removed.

Here's another challenge with this family that I'd like to solve. If I can figure this out, I can stop missing out on distant cousin relationships.

Francesco Saverio Paolucci (my 2nd cousin 4x removed) and his wife Maria Cristina Iamarino (my 1st cousin 4x removed) had 2 sons who married sisters from my grandfather's family. (If you're going insane reading that, add this: My paternal grandparents are 3rd cousins, both named Iamarino.)

The 2 sons (Giovanni and Antonio) are my 3rd cousins 3x removed. Their wives (Carmela and Maria Maddalena) are my 2nd great aunts.

Since the 2 men are on my paternal grandmother's side, and the 2 women are on my paternal grandfather's side, I should have multiple relationships to their kids. I happened to meet one of the sons of Antonio and Carmela—as well as his son—in their home in Colle Sannita in 2005. Antonio and Carmela's son is my 1st cousin 2x removed, but let's see what else he is.

The Family Tree Maker Relationship Calculator won't even try to call him anything but my 1st cousin 2x removed. But the chart I found doesn't give up. As the son of Antonio, he is also my 4th cousin 2x removed. And his son, who is my 2nd cousin 1x removed on his mother's side, is my 5th cousin 1x removed on his father's side.

The chart is on Wikimedia. Zoom in on it before you lose your mind.

I also found a calculator that let's you skip the running-2-fingers-along-the-chart step. To use this calculator, choose a common ancestor for you and the person you want to figure out. I'll use the calculator to figure out my relationship to the man I met in Italy who is my 2nd cousin 1x removed on his mother's side. We're roughly the same age.

In the calculator I enter that I'm the 5th great grandchild of the common ancestor (Pietro/Carmina). The man I met is the 4th great grandchild of the same ancestor. The calculator says we are 5th cousins 1x removed. It gives me the option of seeing a relationship chart. While I appreciate the visual, it took me 3 tries to get the right chart. So I made my own version in Excel. You can download my chart for yourself. If you want to make it fit on a piece of paper, you'll have to give up some generations.

I made an easier-to-use chart to figure out distant relationships.

I'm not sure this will solve my problem with DNA matches who only map to an in-law. But if there's a common ancestor hiding in my tree, all secrets will be revealed.

What got me started on this topic was a new discovery. I've been talking about here Francesco Saverio Paolucci. Well, all I knew about his mother was her name was Angela Piacquadio. I hadn't found her parents yet. When I did find them, Angela went from one of those long in-law relationships to my 1st cousin 5x removed.

That's how I learned Francesco Saverio Paolucci was the great grandson of my 5th great grandparents.

That's how all these cascading relationships changed.

Take a look at your family tree. Who is missing parents because you haven't looked for them yet? Are their parents are already waiting there in your family tree?

Naturalization Papers Answer Many Genealogy Questions

You may have been born into citizenship. Your ancestor has another story.

If you have an immigrant ancestor, you may have some papers waiting for you. Has your family been in your country for a small number of generations? Then you may be able to find your ancestor's naturalization papers.

Naturalization and citizenship documents can offer a lot of hard facts. Say your immigrant had a spouse and kids when they filed for citizenship. You may find each family member's name and birth date/place listed out for you.

And you may find a card certifying the exact date your ancestor arrived, and the name of the ship that brought them. With that information, you have a much better chance of finding their ship manifest.

Yesterday I was paging through naturalization records looking for my grandfather. I have his papers, but I wanted to find a cleaner image from another source. (I found it.)

While searching, I saw a familiar name: Giovanni Antonio Basile. It gave his birth date. It gave his hometown—my Grandpa's hometown of Colle Sannita. He's in my family tree!

If you can find your ancestor's naturalization papers, you'll find a ton of facts.

Here are the main facts from his papers:

• He was born in Colle Sannita on 22 Feb 1894. I have his birth record, but if I didn't, this would help.
• He arrived at Ellis Island on 15 Oct 1920 aboard the Adriatic. I already knew this, but imagine if I didn't. With the date and ship name, he can't hide.
• He lived in Ellwood City, Pennsylvania, and worked at a tube mill. That's interesting. He got here a month before Grandpa. But this is the same town and steel tube mill where my grandfather lived and worked at the very same time. Giovanni and Grandpa have the same 2 witnesses on their papers.
• He left for America not from Naples, but from Cherbourg, France. Grandpa did the same!
• His wife was Giovannina Galasso, born on 20 March 1900. This checks out. I have her birth record, too.
• His son Giorgio was born in Italy on 29 January 1921. This is new information. I knew Giorgio existed because I have his 1927 ship manifest when he came to America with his mom. I have him in the 1930 and 1940 censuses, too. But I never had his birth date, and 1921 Italian birth records are too recent to access. Armed with his birth date, I immediately found his obituary and military information.

Behold the power of naturalization records.

Some naturalization papers give you facts you can't find anywhere else.

My grandfather's naturalization papers took me by surprise when I first saw them. I didn't know he was ever in western Pennsylvania. By this time he'd been in New York City, and with his uncle outside Boston. He may have followed some of his Italian townsmen to work at the steel tube mill.

Grandpa has one extra naturalization document that's different. It's a card with a handwritten date of 26 March 1952. The card repeats several facts about his naturalization, including:

• His 1927 Ellwood City, Pennsylvania, address
• His naturalization date of 24 February 1927
• The certificate, volume and document number of his naturalization. (His document number is 68535 while Giovanni's is 68525.)

The card also says he is now 49 years old (in 1952) and has been in Ohio for 1 year. That last fact is important to me. I was never sure exactly when he and my grandmother moved from New York to Ohio. It looks like it was 1951.

His signature is still a shocker to me. It's exactly like my father's signature, right down to the circles over the i's. I had to ask my father if he had forged it!

Finding your ancestor's naturalization papers is hard if you can't search an index. You need to know which district court they would have gone to. You need to know which year. And you may not find them.

I'm having no luck with my other grandfather. I do know which district court he would have gone to. And I can narrow the time frame down to 1925–1927. You see, all I've found is an index card with nothing but his name on it.

If you have very little to go on, consider this:

• The index card with his name on it is from a collection dated 1914–1927.
• He was in New York City from mid-1914 to mid-1915.
• He went back to fight in World War I for the Italian Army, so I doubt he'd applied for U.S. citizenship.
• He was a prisoner of war for a year and recovering for 2 years, so he didn't get back to America until 1920.
• His 1925 New York State Census says he's an alien.

Those facts narrow down the 1914–1927 index card collection to mid-1925–1927 for me. So far I've hurt my wrist clicking through 800 pages. That was about a week's worth of New York City naturalization papers!

If you need to do a manual search:

• Go to FamilySearch.org and Search the Catalog.
• Enter your ancestor's state
• On the results page, refine your search by clicking Keywords and entering Naturalization
• From there choose either naturalization and citizenship or the index.
• To figure out the right district, Google those in the list (such as Ohio Southern District Court). See if they covered your ancestor's town.
• When you've got that, keep clicking your options. Hopefully you'll have a long list of choices, each labelled with a date range, document range, or town name.

Then, start clicking through the pages. And clicking. And clicking. If you find your ancestor, I promise your wrist will stop hurting.