Pluck the Stragglers Out of Your Family Tree

I love when someone finds their family in my online tree and contacts me. Last week I heard from a new-found 4th cousin.

More often our connection is distant—cobbled together through the relatives of in-laws. I had this type of connection last week, too. A woman found her grandmother in my tree and wanted to know what else I could tell her.

I told her everything came from the 1920 census and a few New York City death certificates. But I had nothing else to offer.

In fact, as I wrote in my reply, she shouldn't be in my family tree at all. I explained that her grandmother's sister married a man named Celentano. That man's uncle married my grandmother's 1st cousin, Consiglia Sarracino.

I knew from the names Celentano and Sarracino that this was some of my earliest family tree research. When I started, I followed every possible thread for my American cousins.

I used censuses to stretch out the Celentano family as far as I could. And then I built out the families of the people who married into the family. That's how her grandmother wound up in my tree.

Enforcing the In-Law Rule

It wasn't until much later in my genealogy life that I created an in-law rule:

I will not add anything to an in-law's profile beyond their facts and their parents' facts UNLESS my cousin asks me to research that family.^*

^*This rule does not apply to my Italian research where entire towns are inter-related.

Establish a rule to keep your family tree on the path you want.

How many other far-flung in-law branches are still in my family tree? How can I find them in my enormous file?

I explored Family Tree Analyzer software for a while, but it wasn't a shortcut. Maybe there is no shortcut.

Stragglers in my tree would come from my parents' and grandparents' generations. Those are the people I would have found in my early census searches.

Most of my close cousins are from my maternal grandmother's family. In my earliest days, I would have spent time on the families of Grandma's aunts and uncles, the Saviano family.

This is a manageable group to work with. Grandma had only 3 Saviano aunts or uncles who lived long enough to marry and have children.

Uncle Semplicio

As a little girl, my mom was afraid of her great uncle Semplicio. He was an older man with one eye. He literally lived in a closet next to her apartment for a while.

Long ago I met someone online with a connection to Semplicio's wife Giovina. With his encouragement, I built an enormous tree for Zia Giovina. Once I decided to follow my in-law rule, I cut out every relative but Zia Giovina's parents.

Looking in Family Tree Maker, I see families for 3 of Semplicio and Giovina's children. I can view each family to see if I need to delete anyone. Nope. Everyone was following the in-law rule.

Aunt Filomena

My grandmother's aunt is an example of going out of my way to document an in-law. But I want it this way. One of her grandsons is very interested in our family history, and he helped me with it.

Plus, Filomena's husband came from a town very close to Filomena's Italian hometown. There may be a family tie somewhere in their past!

Uncle Raffaele

Uncle Raffaele died long before I was born, but his wife Lucia was sometimes at family gatherings. My brother and I knew her and Aunt Filomena as "Zee Loo Gee" (Zia Lucia) and "Zee Vulla Men" (Zia Filomena). We never saw Zee Vulla Men without Zee Loo Gee.

I have extended families for Raffaele and Lucia's children in my family tree. Clicking through to view them all, I found only one in-law family I should delete. I do want to preserve the research, but not in my main tree. I'll follow my own advice and export this group of people to a new tree before deleting them from mine. (See "How to Export and Delete Branches from Your Family Tree.")

Exporting the 46-person branch was easy, but it didn't seem to capture the media files. I'll do that myself. My document tracker file will help me see which media files belong to this batch of people.

Deleting the branch was tricky. There wasn't one ancestor whose descendants capture the whole group. Instead, I worked my way through the families, noting all their media files. Then I viewed a family tree chart for each group and deleted them from my family tree.

I made sure all the right media files were no longer in my main tree, and I exported a new GEDCOM from Family Tree Maker. A GEDCOM is a text file that follows a standard format that any family tree software can understand. I opened the GEDCOM with Family Tree Analyzer to see if I missed anyone. Would FTA find unrelated people from this branch still in my family tree?

If your family tree is big, Family Tree Analyzer can narrow it down to certain types of names for you.

Here's how to check:

• Launch Family Tree Analyzer and open your latest GEDCOM.
• Go to the Main Lists tab to see everyone in your tree on the Individuals tab.
• To exclude close family and true cousins from this search:
  • Scroll to the right to find the Relation to Root column.
  • Click the arrow button at the top of the column to open a small window.
  • Unclick Select All, then click to select only the blank field at the top of the list.
  • Click the Filter button to close the small window.
• Scroll all the way left to find the Surname column.
• Click the arrow button at the top of the column and choose Sort A to Z.
• Browse the shorter list for the last names you don't want to find.

Success! I didn't find anyone who wasn't supposed to be there. Now I can backup and save my Family Tree Maker file.

But I'm not really done, of course. I have some cousins through my paternal grandmother, and her mother had a bunch of brothers. I can run through this same process with that branch and a few others.

Should You Do This, Too?

The main reasons for going through this export/delete process are:

• to stop misleading people into thinking you're their blood relative
• to stop spending time on branches that aren't the focus of your family tree
• to conserve computer resources.

Plus, I don't like it when I see a name in my tree index and think, "Who on earth is that?"

How to Tell if a Hint is Any Good

I never cared about Ancestry hints. That why I have them turned off when I'm working on my tree in Family Tree Maker. But last year I helped out another genealogist by adding to a few research trees she had on Ancestry. That's when I saw the value of hints.

They're a real time-saver! Say you're piecing together the life of someone you don't know. If they have a bunch of documents in their hints, that's where I'd want to look first.

But you never want to accept hints blindly and add them to your family tree. Think of them as nothing more than a possible match. They could be wrong, you know. Each one is there for you to check out.

It's your job to examine each hint and figure out if it matches your family.

A Well-Timed Hint

I grew up with about ten 1st and 2nd cousins on my mom's side of the family. One of these cousins recently asked for access to my online Ancestry tree. I warned her that:

• My tree is freakishly big because I'm connecting entire Italian towns. See How Do You Define Your Ultimate Genealogy Goal?
• I had absolutely nothing on her father Larry's family.

Larry died shortly after my 1st child was born in 1989. It came as a shock to me, and a terrible loss. In recent years I've tried to learn about his family, but I never had enough details to get anywhere.

When I viewed my tree online to see what my cousin was about to see, I found something new. There were a couple of green Potential Father and Potential Mother hints for Larry. In fact, there were 9 hints for him. The first was the 1950 census I'd been unable to find on my own.

Sometimes I laugh at potential parent suggestions. But this time, the hints were gold.

Now that I had confirmation for a handful of Larry's facts, I started looking into his father. I soon found an unsourced family tree that had several generations of Larry's family. But was this information right?

Is This Hint Any Good?

Larry's grandparents came from Italy. That meant I could verify those unsourced names and dates. I used the online Italian vital records website, Antenati, and searched the right town.

I confirmed and added to the family's names and dates. I got the correct spelling for the family name. (See Look Past the Misspellings to Find Your Ancestors.) Plus I found many more names and dates specific to Larry's paternal line. I wouldn't have trusted any of these names or facts from a hint or a tree without seeing the documents for myself.

How to Harvest a Hint

After many years of ignoring hints, I'm now open to exploring them. When you have a lack of information, as I did for Larry's family, the right hints can push you onto the right path. But you must confirm that it's the right path by doing the research for yourself.

When you look at a hint:

1. Make sure it doesn't contradict something you know for sure. Is the person born in a state or country that's impossible for your person? Are they the wrong age by a long-shot?
2. Examine all the documents and see if any don't fit with the others. The one hint that referred to Larry as a lawyer was absolutely not my cousin. I know what he did for a living. Take a look at 3 Ways to Tell If That Hint is No Good.
3. See which documents your favorite website offers you for this person. This gives you more data points to compare. Some documents may not fit in, especially when compared to those that do.

Documents are critical. ("Pics or it didn't happen!") You need to see and verify the facts for yourself. That's why you must fully research hints that come from unsourced family trees.

It's up to you to confirm whether a hint is putting you on the right path. And if it is, the race is on!

My cousin was hoping to tie a particular last name to her family. When I found her grandparents' NYC marriage certificate, I had the answer. The bride's mother had the last name we were looking for.

That's a perfect example of a fact I wouldn't believe or accept without seeing the document for myself.

I hope you find hints that set you on the right research path. Just remember, they may be way off base.

Your Genealogy Mission for 2023

Which genealogy projects do you expect to work on in 2023? I was hoping to complete a big project in 2022, and I thought I had it all wrapped up. Then I found I had a bit more to do. (As of this writing, I have finished!)

I'm eager to get this piece done so I can dive into the next big thing. It's a continuation of my main theme—connecting everyone from my ancestral hometowns. In 2022 I published an inventory of every available vital record for Colle Sannita. That's my paternal grandfather's town. (See "How to Create Your Ancestral Hometown Database.") These documents are available on Italy's Antenati website, but they aren't all searchable.

Anyone searching the web for "colle sannita searchable vital records" will find my file. It shows the name of every person captured in the town's vital records. The file has links to Antenati web pages where you can see the documents for yourself. (See "How to Use the Online Italian Genealogy Archives.")

Besides that very helpful inventory of documents, I did a crazy thing last year. I connected everyone from those 38,000+ documents in my Ancestry family tree. Blood or marriage connects the whole town, with very few exceptions.

I see this as my legacy—my contribution to Italian genealogy.

On New Year's Eve, I was finishing up my inventory of vital records for my other grandfather's hometown, Baselice.

I thought I was about to finish, but I found some work still to do on 1932–42 deaths and marriages. Once I finish and publish the inventory, I'll work everyone from Baselice into my family tree, too. (Most of them are already there because of one of my first big genealogy projects. See "Why I Recorded More Than 30,000 Documents.")

Set yourself up for the most enjoyable year of genealogy!

This ongoing project motivates me every single day. It's my full-time job. A job I love. As I work through one town, all I can do is think about which town I want to do next!

Make Progress on More than One Track

When you have more than one big project to do, shake off any boredom by having another task to jump to. Fitting everyone from Baselice into my family tree will take a long time. I may feel bogged down at times.

I can keep up my energy by shifting to another town once in a while. Three of my other towns' vital records are almost ready to go into their own inventory spreadsheet. Two other towns of mine need me to finish renaming the files.

All my towns' vital records are on my computer, but mass-downloads don't seem to be possible anymore. I have them stored in separate folders by town, by year, and by type (birth, death, marriage). My file name format for the vital records is the full name of the person who was born or died, followed by their father's first name. For example, the first document image in the "1809 births" folder for the town of Circello is:

1 Angelo Antonio Maria Ianesso di Nicola.jpg

This is the 1809 birth record for Angelo, the son of Nicola. The word "di" means "of" in Italian. It's used to show someone's father's name. Naming conventions in many cultures lead to having a bunch of people in town at the same time with the same name. It saves confusion if you add a father's name to distinguish one Antonio Bianco from another.

The #1 in the file name is the document number in a book. That'll be very helpful if a descendant of Angelo finds his name in my published inventory some day. They'll be able to find the right document easily.

For marriage records, my file names don't include fathers' names—only the full name of the groom and bride. It would be too confusing to see a marriage document with a name like:

1 Vito Aufolisi di Giovanni & Elisabetta Cerrone di Giuseppe.jpg

That looks like it could be an image with 2 birth records or 2 death records.

Stay Open to Sudden Breakthroughs

Of course, there will always be other smaller projects to distract you from your more lofty goals. That's OK. Go with the flow! This past weekend I finally had a breakthrough on my 2nd cousin's father's family. When my cousin asked me if she could access my family tree, I was sorry to tell her that her dad's family isn't in there at all.

Then I saw an Ancestry hint that finally opened his family up to me. I'm hoping to find his grandfather's Italian birth record to give to my cousin.

Get ready for your best year of genealogy yet!

This is Much More than a Hobby

Two weeks ago I suggested you look back at your family tree work in 2022 and see where it leads you in 2023. (See "It's Time to Wrap Up Your Genealogy Year.") You may not have a grand scheme in mind. But I'll bet you learned what works, what doesn't work, what makes you happy, and what's a total bore. Whichever projects work well and make you happy should get top priority.

Here are a few examples of smaller projects I've suggested in the past. Which ones look enjoyable to you?

1. Trim the waste out of certain document images. See "How to Improve Your Digital Genealogy Documents."
2. Share your tree with those who are interested. See "5+ Ways to Share Your Tree with Family."
3. Research fallen soldiers from your town. See "Fallen Soldier Memorials Inspire a Research Project."
4. Scan and safeguard your precious family photos. See "It's Time to Organize All Your Family Photos."
5. Make a trivia game of your family tree. See "Share Your Family History in a Fun New Way."
6. Fill in your Ahnentafel chart. See "3 Things to Do with Ahnentafel Numbers."
7. Document a cemetery that means something to you. See "The Genealogy Project You Bring Home from Vacation."

I know I'll be happy, productive, and entertained by my genealogy work in 2023. Don't you agree that being productive at something you love is a big key to happiness? I used to feel that way about my job. Now that I'm retired, I'm sticking to my same schedule and working on my true passion. And I never get interrupted by stupid conference calls!

I'd love to hear from you. Where do you think 2023 will lead you in your family tree work?

Top Ten Genealogy Articles of 2022

When I publish a new genealogy article each Tuesday, I try to find topics to make everyone happy. For my final article of 2022, let's take a look at the 10 most popular articles from this year.

Here are the most-read articles of 2022 in reverse order.

Number 10: Your Family Tree Checkup/Tune-up List

When I find a new document for my family tree, I follow all the steps to make sure nothing slips through the cracks.

Number 9: How to Make Your Own Genealogy Correspondence Database

Make all your past genealogy correspondence easy to find. Create a categorized database of all your messages.

Have you missed any of the top 10 articles from Fortify Your Family Tree?

Number 8: Genealogists Can Find Shocking Family Stories

My cousin never knew his grandmother's story. He only knew there were 2 boys who looked like twins. When I pulled the whole story together, it was a complete shock to him and me.

Number 7: Using Color to Understand Your Family's Last Names

Color coding lets you see right away if someone in your family tree is your direct ancestor. And you can tell which of your grandparents descends from them.

Number 6: How to Find the True Cousins in Your Family Tree

You can use the free Family Tree Analyzer tool to identify all the blood relatives in your tree. Find out how many 3rd, 4th, 5th and more distant cousins you've added.

Number 5: Why DNA Matches Appear Closer Than They Are

If your people came from small or remote towns, you may have more than one relationship to a DNA match. Multiple relationships can make them appear to be a closer cousin than they are.

Number 4: Simple Tips for Understanding Italian Marriage Records

This series of articles will help you understand Italian vital records. And you don't need to speak Italian.

Number 3: How DNA Can Help Find Your Ancestral Hometown

If your DNA matches know their ancestral hometowns or match the population there today, it's clear. Your people must have come from the same area.

Number 2: How to Make the Best of the New Antenati Website

Learn how to adapt to the latest design of the Italian Antenati website and make the very best of it. It's a treasure trove for those with Italian ancestry. Not speaking Italian shouldn't scare you away!

Number 1: 7 Days to a Better Family Tree

The next 7 days you decide to work on your family tree, pick one of these goals and work on only that one thing. No distractions allowed.

The purpose of this blog is to help you create a more professional family tree. That's why many articles are about finding errors, and improving citations and images. DNA is a popular topic. With my knowledge of Italian genealogy, Italian document articles widely read, too.

In 2023, I'll try to find new ways to engage you with tips, lists, and helpful spreadsheets. I'm open to suggestions. Just leave a comment or drop me a line. Thanks so much for reading!

It's Time to Wrap Up Your Genealogy Year

I haven't created a list of next year's genealogy goals since 2020. I stopped because my techniques and my true mission kept evolving.

The best example of this is what happened after I finished this 2019 genealogy goal:

• Log 5 years' worth of birth records from each of my ancestral hometowns into spreadsheet.

I completed that goal, but my next project made my 2019 effort useless. The purpose of logging those 5 years of documents was to make it easier to search for any one person.

But I found an infinitely better method. And it was much easier to completely finish than adding to the spreadsheet. I renamed thousands of Italian vital record image files to include the name of the person and their father.

What's the next logical step to take in your genealogy journey?

For example, here's how I renamed the 2nd birth record of 1809 in one of my towns:

2 Pasquale Maria Cernese di Giovanni.jpg

The baby is Pasquale Maria Cernese (Maria is a common middle name for Italian baby boys), the son of Giovanni Cernese. With all the files renamed this way, I can easily search for all the children of Giovanni Cernese at once. I can run the Windows program called Everything and type in:

"Cernese di Giovanni

That'll show me a list of every possible child of Giovanni Cernese. My work is now a database that I share with other descendants of my towns.

I've explained this, my secret weapon, many times before. This time, it's a prime example of why I stopped setting annual genealogy goals. Instead, I'm constantly working on my tree and imagining how I can make the most of all that data.

So instead of making a 2023 Genealogy Goals List, let's look back for a moment. Let's take stock of our 2022 genealogy accomplishments. Then we can wrap up our genealogy year and dream up what comes next. I'll start. In 2022:

• I finished examining the 38,000 available vital records from Grandpa Iamarino's hometown of Colle Sannita. (See How to Use Your Personal Genealogy Database.)
• I made the names of all those files available to anyone who may search the internet for "Colle Sannita." (See How to Create and Share Your Ancestral Town Database.)
• I followed different types of genealogy leads to unexpected places. (See A Random Search Led to a Detailed Life Story.)
• I returned to my Genealogy To-Do List again and again to keep things interesting. (See Start Your Rainy-Day Genealogy List.)
• I used Family Tree Analyzer, the relationship calculator spreadsheet, and color-coding to see my family tree's facts and connections in different ways. (See How to See Your Cousin Connections More Clearly.)
• I spent November tying up a long list of loose ends in my family tree. (See Make November Genealogy Loose Ends Month.)
• I somehow managed to publish this blog every Tuesday!

As 2022 ends, I'll finish renaming the vital records from my other grandfather's hometown—Baselice. Then I'll be ready to piece together every Baselice family in my tree. And I'll publish my database for other descendants of the town to use.

One big goal is nearly finished, clearly paving the way for my next big genealogy project.

Unless a new idea strikes me, I'll move on to another one of my ancestral hometowns. For me, that's what genealogy is all about. I'm claiming every last drop of my heritage.

What were your genealogy accomplishments in 2022? Where will that work lead you in 2023?

Don't Get Over-Ambitious with Your Family Tree

Recently I wrote about how I ripped 25,000 obsolete source citations out of my family tree. I did it in one place: the Sources tab of Family Tree Maker. And despite being such an enormous change, I had no problems.

It cut my tree's file size in half. I needed that! And I synchronized my tree with the one on Ancestry.com successfully. No problems at all.

That success made me a bit too bold. Recovering from my next decision took 4 days. And I still have a lot of collateral damage to fix, but nothing devastating.

NOTE: Before you tell me how much better your family tree software is, it can't do what FTM can do. Only this software lets me work on my tree on my computer and regularly synchronize my work with my public tree on Ancestry.com. My family tree needs to be shared!

Pushing that Button

I was happily updating source citations for vital records from 1809. I have a few hundred of them in my family tree. I need to update them because the Italian vital record website (Antenati) changed the URLs of every document. I began to notice along the way that attached to each Italian "repository" in my tree was an old URL. And each old URL does not work. That's no good.

Then I went and did a crazy thing. I did a search and replace for the bad part of the URL. As I clicked Replace, I quickly saw how massive a change this was. This one little edit affected thousands of media, citations, and people.

But I'd had good luck before, so maybe it'd all be fine.

As I clicked Replace in Family Tree Maker, I quickly saw how massive a change this was. Undo! Undo! Alas, it was too late.

It wasn't. I started the sync process at 2:30 in the afternoon. Occasional status reports said my edit affected about 7,000 people, 5,000 media files, and 10,000 source citations. Then the progress reports ended. It was simply "analyzing changes" for hours. I set my computer not to go to sleep, and I went to bed.

When I checked my still-running computer in the morning, there were 2 messages:

• Family Tree Maker lost its internet connection, causing the sync to fail.
• FTM had identified 55 people with discrepancies, and it asked me how to handle them. I clicked "overwrite with information from FTM," but with the interrupted internet connection, it was too late.

I had to compact my file again, which takes about 90 minutes. Then I tried to sync again. It still failed. But it went a long way before calling it quits. It appeared to update all the citations, media, and people, but I guess it didn't finish.

I had to go to Plan B. I opened my backup file from just before the doomed search and replace. I began the sync process again. That meant that even this older file was vastly different than my online tree. Much like the last time, the process took 12 hours, and despite promising status reports, it failed.

I closed my file and compacted it, deciding to chat with FTM support in the morning. Brandon at FTM found that one (only one!) of my 57,114 people had gotten corrupted. He advised me to make note of her facts and delete her from my Ancestry tree. Then he said to close and compact my file again before attempting to sync.

This time it worked. I did the ill-fated search and replace on Friday afternoon. I was finally synchronized and ready to go late Sunday morning.

The Aftermath

The back-and-forth between FTM and Ancestry during the failed syncs broke several things. Now that my family tree is synchronized with Ancestry again, here's what I need to fix in my file:

• Lots of unrecognized addresses. I need to delete several of them because the people who lived there are no longer in my tree. But the rest belong in my tree. I can fix these for one person and choose to correct the error everywhere the address is found. I'll fix them as I spot them.
• 7,500 uncategorized media. Luckily I can select bunches at a time and categorize them at once. I fixed them in a few minutes. Media categories don't carry over to Ancestry.com, so these changes were not involved in my next sync.
• A small number of missing media. I have to retrieve them from my computer. Not a problem.
• Some marriage citations split in two: one citation for him and another for her. But they all have the correct updated URL that started this whole mess!
• Some people have duplicated facts—name, sex, birth, etc. I'll fix them as I find them.

A recent success with a big change to my family tree made me a bit cocky. Now I'm paying the price.

That's what broke because of my sync woes. I've started to revisit the hundreds of 1809 source citations I updated at the end of November. But I won't fix them all in one session.

Lessons Learned

I've learned these lessons before! But I got cocky and need a reminder.

• Don't make huge changes all at once, no matter how lucky you feel. Handle big changes in smaller chunks.
• Save and compact your file after you finish one type of change, or a moderately sized batch of changes. Then,
• Sync your file before moving on to another type of big change.

My problem is that I work on my family tree full time. I make a ton of changes every day. I suppose as long as those changes don't affect 7,000 people, 5,000 media files, and 10,000 source citations, I might be alright. Onward!