How to 'Attack' Your Ancestor's Small Town Vital Records

Everyone in your ancestor's small town may belong in your family tree.

Small towns may hold more genealogy gems for you than big cities. Let's use my 2nd great grandmother's little town of Santa Paolina as an example. The town has a very small number of houses, and a very small number of families.

Small towns are a blessing
when researching your family.

Learn the Names First

There may be only a small number of last names in your small town. Get to know them by looking at each year's vital records index files. Get familiar with the names so you know how to spell them. Later, when you're looking at records, you'll recognize even the most poorly written names.

Most of the names in Santa Paolina were brand new to me. But I learned them fast.

Choose Your Entry Point

You're looking at this town because at least one of your ancestor's was born, married or died there. Start with that ancestor's documents. All you can find.

As you enter the facts in your family tree, you can begin to branch out.

I first found my 2nd great grandmother by going straight for her 1871 marriage record. Now I had her year of birth and her parents' names. I found her birth record and her parents' birth records. I searched the years around her birth and found her siblings' names. I figured out her parents' marriage year and found those documents.

Now I had the names of some of my 4th great grandparents. With those names, I could search for the siblings of my 3rd great grandparents.

The family is blossoming out so quickly!

Some of the siblings I'm finding have their marriage date and spouse's name on their birth record. Now I can pick nearly anyone and build out their wing of the family.

Leave no stone unturned. Each document could be important to you.

Let Nothing Go to Waste

As I identify each relative's vital records, I change the original document's file name. Now I can see which documents I've processed and which may still hold goodies for me.

In a small town, you may have a very manageable number of documents for each year. Unless your only goal is to make yourself a long scroll of a family tree leading back to Charlemagne, harvest all those documents. They're all your people.

Think how many more DNA matches you can identify by spreading out your branches to take in that entire small town.

And speaking of big, wide, deep family trees:

• Using All Your Tools to Build a Better Family Tree
• How I Gained 2 More Generations in 1 Day
• Finding the Siblings Your Ancestor Never Mentioned

How Many of These 5 Gifts Does Genealogy Research Give You?

Do people have a hard time understanding your interest in genealogy? They don't realize all the gifts it gives you.

We get into genealogy for different reasons and with different expectations. I met a man who thought after 3 clicks on an unsourced genealogy website that he was related to Adam and Eve. That's it. I win genealogy.

Others are eager to learn about where their ancestors came from. What was their family name before their grandfather changed it? Can they find living cousins they never knew before? Why did their ancestors leave their homeland?

Our motivations can change over time, too. I've learned from my research that all my ancestors came from a compact geographical area—my mom's side and my dad's side. Then DNA testing showed me my parents are not-too-distant cousins. That's an important motivation for me now.

My genealogy research gives me an appreciation for my lost culture.

Give the following genealogy research gifts some thought. Then, get ready to fire back some knowledge at the next person who says you're wasting time on your family tree.

1. My genealogy research gives me an appreciation for my lost culture.

As the grandchild of immigrants, I was raised in a much different culture than my ancestors. Most immigrants to America tried their best to assimilate and blend in. Their cultural influence diminishes with each new generation.

Your genealogy research teaches you about the names, places and customs of the old country. It makes you wish your ancestors were still here to tell you all about it.

2. My genealogy research inspires me to visit to my true homeland.

The first time I set foot in my grandfather's hometown in Italy, the earth moved. I felt a sense of belonging. I loved everything I saw. Every stone, garden and poppy. After that visit I spent time studying the language and preparing for my next visit. I've been there a few times, and going back is all I can think about.

3. My genealogy research urges me to learn more about history.

My maternal grandfather was a prisoner of war in Italy during World War I. As a prisoner, he had to eat rats to stay alive. But he never told us anything more.

I researched Italian army battles where prisoners were taken. I narrowed down my search to a particular battle where an astonishing number of prisoners were captured and sent to one of two camps. That was my theory of what happened to my grandfather.

During my last visit to Italy, I went to the archives to see my grandfather's military record. Imagine my tears when I saw for myself that he really was in the battle I had guessed. And they sent him to one of those two prison camps.

We each have our own reasons for taking up this hobby.

4. My genealogy research has made me more analytical.

Newcomers to this hobby haven't yet seen how easily you can follow the wrong lead. How quickly you can put the wrong family into your family tree.

These mistakes can still happen to us after years of research. But with each mistake, we learn what to look for, and what to look out for. We become more analytical and keep an open mind.

Those skills will spill over into your everyday, non-genealogy life.

5. My genealogy research has made me more organized and efficient.

As a contractor, I've always worked for more than one company at a time. I like to take the skills I learn on one job and apply them to the other. I get better at my job and both companies benefit. Everybody wins.

Genealogy has become like another client to me. The tricks I learn with Excel spreadsheets on the job, I now apply to my genealogy work. I take the Photoshop skills I develop while enhancing document images and apply them to my paying clients. And my organization skills are always improving.

It seems clear to me these gifts are the reason you find so many helpful amateur genealogists on Facebook paying it forward. People are always ready to help you with a difficult search. Or to translate a birth record. Or to recommend where to go next in your search.

We're ready to help the next genealogist because we're grateful for all our gifts.

You think I'm wasting my time with family tree research? You clearly don't see what's going on here.

And speaking of why we love genealogy:

• Why Genealogists Treasure Each Family Member
• Paying it Forward with Genealogy
• Walking in Your Ancestors' Footsteps

3 Ways to Find Your Ancestors in a Huge Pile of Documents

You've downloaded thousands of vital records from your ancestor's birthplace. How do you find your people in all those files?

My genealogy research changed dramatically in 2017. I decided to put my U.S.-based research on hold. Why? Because a new door opened wide. Now I have access to my ancestors' birth, marriage and death records in the old country.

Finally! I'm able to take my great grandparents back many, many generations. So far, I've discovered the names of:

• 4 of my 8th great grandparents
• 7 of my 7th great grandparents
• 34 of my 6th great grandparents
• about half of my 128 5th great grandparents

And I will discover many more.

A brief explanation: FamilySearch.org ended their microfilm program. They used to send rolls of microfilm to your local Family History Center. You could visit these rolls during your center's limited hours and view them on antiquated machines.

But in 2017 they began digitizing everything.

Earlier, I spent 5 years viewing microfilmed vital records from my grandfather's hometown. I typed all the important facts into a laptop. Suddenly those thousands of records are available as high-resolution images online. Free! And so are records from the towns of all my ancestors. You can find them on FamilySearch and on an Italian website called Antenati (ancestors).

I started viewing images from my grandfather Iamarino's town and downloading them. One by one. It was going to take forever!

Then I learned about a simple program called GetLinks. This program runs on any type of computer. It's compatible with FamilySearch and Antenati. For a full explanation and a link to the program, see How to Use the Online Italian Genealogy Archives.

Now I have well-organized image files from all my ancestors' hometowns. They range in time from 1809 to as late as 1942. But they include rewritten documents of births and deaths from the 1700s. That's how I've found such early ancestors.

Simplify your search by organizing your downloads.

I'm limited to documents written as early as 1809 only because it's Italy. If your ancestors are from other countries, you may find much older records on FamilySearch.org.

So let's say you've downloaded thousands of images containing oh-so-many of your ancestors.

• How do you find your people?
• How can you efficiently pull out the people and facts you need? 
• What's the best way to find your needles in those haystacks?

I'm approaching my 8 haystacks (individual Italian towns) in 3 different ways. You might choose one or two, or want to do them all.

1. Most time-consuming; best long-range pay-off

I'm typing the facts from each document into a spreadsheet. In the end, I'll have an easily searchable file. Want to locate every child born to a particular couple? No problem. Want to find out when a particular 4th great grandparent died? No problem.

But it is slow-going. I've completed about 6 years' worth of birth, marriage and death records for one town. I return to this project when I'm feeling burned out on a particular ancestor search and want a more robotic task to do.

There is another benefit to this method. Spending this much time with the documents has made me very familiar with the names in my ancestors' towns. I can recognize names despite the awful handwriting. And when a name is completely unfamiliar, I often discover that the person came from another town.

A well-organized spreadsheet is best for making records searchable.

2. Takes a few extra seconds; pays you back again and again

Whenever I find a particular record, I like to edit the name of the image file to include the name on the document. If it's an image of a single birth record, I add the baby's name to the end of the file name. If the name is common, I also add the baby's father's name. (I use the Italian word "di" as a shorthand for "son of" or "daughter of".) If it's an image of 2 birth records or a marriage record, I'll add both names to the file name.

The benefit of renaming the files comes later. When you're making another search in the future, the renamed file can save you time. You can either spot the name you're looking for, or use the search box in that file folder. You can even use the search box at a higher folder level.

Imagine you're looking for my grandfather's name, Pietro Iamarino. You can search his entire town at once and let your computer find every file you've renamed to include "Pietro Iamarino".

When I began downloading the files, I renamed each file containing anyone named Iamarino. Now I can always find the Iamarino I want. Quickly.

Adding people's names to the file names makes the collection searchable.

3. Efficient, fast and fruitful; makes you want to come back

To my mind, this is the most important lesson. You'll be more efficient at finding what you need in this massive amount of files if you put blinders on.

Search with a tight focus. Ignore the people in the index with your last name. You'll get back to them. But at this moment, when you're searching for someone in particular, don't look at anyone else. Zero in on that one name and complete your search.

Use this focused approach and find your ancestors faster. The moment you find them, rename the file and get that person into your tree.

My many folders of vital records hold countless discoveries for me. But I've found that choosing one family unit and searching only for them is highly effective. Here's an example.

I've found the birth record of a particular 2nd great grandparent. I know their parents' names (my 3rd great grandparents), but I don't know when they married or their exact ages. I'll search the surrounding years for more babies born to this couple. Now I'm putting together their family. I'm also trying to identify which is the eldest child. Now I can search a year before the eldest child's birth for the couples' marriage. There I can find their ages, and possibly see a rewritten copy of their birth records.

With that set of marriage records and my 3rd great grandparents' birth records, I've now discovered the names of 2 sets of my 4th great grandparents. And if they weren't born too early, I may be able to find their birth records, too!

Having built out one family unit as far as I can, I'm even more eager to pick a new family to investigate. Sometimes I'll choose a family with a dead end, and work to find that missing piece of the puzzle.

Which method will work best for you? Or will you combine all 3 as I'm doing?

And speaking of working efficiently:

• Work in Batches to Strengthen Your Family Tree
• How To Run Your Genealogy Research Like Clockwork
• How to Create Your Ancestral Hometown Database