Why My Family Tree is Exploding in Size

This will anger some genealogists, but here goes. I added 500 people to my family tree in a couple of days. It was fun and easy. Here's how it works.

Examining the Documents

I made the entire collection of an Italian town's vital records searchable on my computer. I had already downloaded the town's documents to my computer. I put them in 386 folders—one for each year's birth records, marriage records, and death records, from 1809 to 1945.

Then I viewed every single document image to see who it belonged to. Each file comes with a name like 007859450_00687.jpg. This number helps me recreate the exact URL where anyone can find it for themselves. I use that URL in the source citation. So I kept the numbers, but I added the name of the person(s) in the document.

Why settle for only my 2nd great grandparents' 1871 marriage record when TONS of cousins are waiting for me in this collection?

A lot of people in the town have the same name. So it's extremely helpful to include the name of the person's father in the file name. In Italian, di means of, and it's how they state the name of a person's father. "Vitantonio Egidio di Pasquale" means that Pasquale is the father of Vitantonio Egidio. It's also a handy shorthand for my file names:

• 007859450_00688 Angelarosa Lombardo di Felice and Pasquale Musto di Carmine.jpg
• 007859450_00689 Maria Spinelli di Francesco and Saverio Spinelli di Vincenzo.jpg
• 007859450_00690 Angelo Raffaele Carpenito di Saverio and Paolina deGuglielmo di Antonio.jpg

Finding What's Missing

With all the files renamed, I can search for anyone. I use a free Windows program called Everything. Let's say I want to find all the children born to a particular man. I simply type his last name "di" his first name in quotes—"deGuglielmo di Antonio"—into Everything.

The cousins pile up fast when all their names are at your fingertips.

Santa Paolina, Avellino, Italy, is the hometown of my 2nd great grandmother and her paternal ancestors. Its population may have peaked at 2,487 in 1951. I want to identify as many Santa Paolina cousins as possible. This can help me connect to distant cousins around the world.

I've already found all my direct Santa Paolina ancestors. Now I'm going sideways. One generation at a time, I'm finding all the siblings of my direct ancestors. Who did they marry? Who were their spouses' ancestors? Who were their children, and who did their children marry? All the answers are in my renamed files.

Just the Facts

The only way I could add 500 cousins so quickly is by taking off the training wheels for a while. Normally I add vital records images to my family tree as I find them, along with a source citation. Right now, for this town, I'm adding only the names and facts and moving on.

There's no risk for me in skipping these important documents and sources. They're only a couple of clicks away. The vital records are easily searchable on my computer. I can find them again whenever I want. If a distant cousin finds my tree on Ancestry.com, I'll add the documents and sources for our mutual benefit.

I would not, and do not, do things this way with census records, ship manifests, or any record I find on Ancestry.com. I gather the document and create a source citation immediately. But the Italian vital records on my computer (and backed up in triplicate) are very easy to put my hands on again.

But right now, I'm owning my Santa Paolina heritage 100%. My grand aunt used to say the family was from Avellino. But she didn't know which town, or which ancestors. I'm so happy I discovered the answers. I'm running with it!

It's amazing to see how this process is working. I choose, let's say, a 3rd great uncle. I find out who he married and add her birth date and her parents' names. Then I find her parents' marriage so I can learn their parents' names. And I can look for their death records and learn their parents' names.

Coming back to that 3rd great uncle, I search for all the children he and his wife had. I search for his death, and his wife's. I search for the marriages and deaths of his children. I follow the children's children as far as the records will take me.

You can see how easy it would be to quickly add 500 people this way.

From what I've seen, the best way to connect to many DNA matches is to have their grandparents in your family tree. I will keep going, harvesting facts from Santa Paolina, and my other ancestral towns. And if anyone finds a hook into my tree? Well, they're going to be in for quite a shock.

And speaking of vital records:

• Following the Documents from Marriage to Marriage
• How to 'Attack' Your Ancestor's Small Town Vital Records
• How I Tracked Down My 4th Great Grandmother's Parents

How to Find the Stragglers in Your Family Tree

I'm living in my 16th home, so I know a thing or two about moving. To lighten the load before you pack, you sort your stuff into three categories: keep, sell, or throw away.

We can use a similar rule on our family trees. I generated a list of unrelated people in my family tree. I fit each person into one of three categories: research, keep, or delete.

This started when a Family Tree Maker user asked how to find the loose (unrelated) people in her family tree. One person answered "Family Tree Analyzer" without an explanation. I launched my copy of the program and answered with these instructions:

Family Tree Analyzer is a free program that can analyze your tree in many ways. Export a GEDCOM from your tree and open it with Family Tree Analyzer. Once it's open, click the Main Lists tab and view the Individuals tab (the first tab). Scroll to the right to find the Relation column and click to sort by it. The "Unknowns" are your loose people.

I did this and exported my full list of people to a spreadsheet. Then I sorted and deleted everyone who did have a relationship to me.

Take a fresh look at the unrelated people in your family tree.

Now I had a spreadsheet of all the unrelated people in my family tree. I set out to categorize them as research, keep, or delete. I added a new column to my spreadsheet with the heading "Reason." As I worked my way down the list of alphabetized names, I added the reason they're in my tree.

For example, I had dozens of disconnected people with the last name Asahina. They're in my tree because of an undocumented connection to my husband's Ohama family. In the "Reason" column, I gave each of these people "Asahina" as the reason they're in my tree.

Other people are in my tree because my family says they are cousins, but the documents don't exist. I gave them a last name as a "Reason." They are either Saviano (my great grandmother's maiden name) or Sarracino (my great grandfather's name).

Now that everyone in the list had a particular reason to be there, I sorted the spreadsheet by the reasons.

• Some people were from my grandfather's hometown. I worked with vital records to figure out their connection. I had lots of success and deleted them from the spreadsheet.
• A couple of families were in the published 1742 census for my grandfather's town. I did some research, but I couldn't find a bridge between the civil records and 1742. I decided to keep these 12 people anyway.
• There were a few families of three: two parents and a baby. I searched for more of their children. Unfortunately, all the children died young. Without a marriage to build on, I could not connect this small family to anyone else. I deleted them from my family tree and the spreadsheet.
• When it came to the Asahina family, my own notes for two different people gave me the connection I was seeking. The story is, an Ohama family gave one of their babies to a childless cousin. As shocking as that sounds, it's a Japanese tradition. My own father-in-law was nearly given away! In the Ohama family, I'd entered a baby named _____ Asahina with a note saying, "this is the baby they gave away." In the Asahina family, I had attached a note to a woman named Masa Asahina. "A distant cousin says Masa is the Ohama baby given to the Asahina family." Hurray! I merged _____ Asahina with Masa Asahina, connecting the entire family. I removed them from my spreadsheet of unrelated people.
• I tried again to connect a Saviano clan to myself. The family says they are cousins, and I have no doubt of that. But their hometown didn't keep civil records before 1861. Their church records are lacking, too. I added some new documents and facts, but they are still loose in my tree. I will keep them there.

My family tree still has 161 unrelated people I've chosen to keep. Twelve are from the 1742 census of Grandpa's town. The rest are from the town without documentation. I'm OK with that. They all have a now-documented reason for being in my family tree. I'll be on the lookout to see if any distant cousins know more about them than I do. So far, they don't.

In the end, I researched everyone in the list to some extent, deleted a bunch, and kept 161 people. And that's how you sort out and lighten the load before you move on to more research.

If you use Family Tree Maker, use these settings to find the unrelated people in your family tree.

Someone else had a different answer to the "how to find loose people" question. They recommended Family Tree Maker's Kinship Report. With 29,000+ people in my tree, the report takes about 30 minutes to run, and it's 979 pages long. I can export to a spreadsheet by clicking Share, Export to CSV. Then, in Excel, I can filter the results to show only the "Unrelated" Relationship.

I recommend you go with Family Tree Analyzer for quick, useful, effective results. Then get moving and sort out your people.

Sorting Out a Hot Mess in Your Family Tree

It all started with Angela. When I landed on her in my 29,000-person family tree, I noticed I had her death date, but not her parents' names. She died in April 1809—about a month after my part of Italy began keeping birth, marriage, and death records.

I pulled up her death record. I found her parents' names and added them to my family tree. Then I saw a bigger problem with her father, Pasquale. His facts were a hot mess.

I found two versions of Pasquale's 1799 death record:

• in his son Angelo's 1815 marriage documents
• in his grandson Pasquale's 1853 marriage documents

In both versions of the death record, Pasquale is the son of Tommaso Cocca and Angela Gentile. That's fantastic because Tommaso and Angela are in the town's 1742 census. (The census is captured in a book called "Colle Sannita nel 1742" by my friend, Dr. Fabio Paolucci.) In both death records Pasquale's wife is Costanza Iamarino. I knew two of Pasquale and Costanza's children: Angela (born in 1776 per her death record) and Angelo (born in 1795).

But here's the problem. In my family tree, I had also identified Mariangela Iamarino as Pasquale's wife. That couple had two children in 1771 and 1773.

A note in my family tree made me wonder if he really had married both Mariangela and Costanza. Here's my note:

"Pasquale's death record (from his granddaughter Carmina Cocca's 1837 marriage documents) says he died on 2 Jul 1795, was the son of Giambattista Cocca and Pietronilla Vignogna, and was married to Mariangela Iamarino. I believe I've combined 2 men."

Finding More Facts to Sort Out the Mess

Now that I've stumbled upon this Pasquale mess again, it's time to set things straight.

The first thing to do is look at the 1795 death record in Carmina Cocca's marriage documents. In all, I found three versions of Pasquale's 1795 death record, but only one included his age at death.

Two different death records, with two different wives, made it clear I'd merged two men.

The available facts make it clear I accidentally merged two Pasquale Cocca's into one. So how do I separate them while maintaining each man's facts?

If I could duplicate Pasquale in Family Tree Maker, I could remove the wrong facts, spouses, and kids from each man. Since there is no duplication option, I'll make a note of each fact that belongs to the Pasquale who died in 1795:

• He married Mariangela Iamarino
• They had 3 children: Giambattista, Donata, and Maria Maddalena
• I now know he died in 1795 and his parents were Giambattista Cocca and Pietronilla Vignogna

Separating the Families Carefully

To avoid losing sight of Mariangela and her children, I'll follow these steps:

1. Select each of the children and detach them from Pasquale, but not from Mariangela Iamarino.
2. Select Mariangela and detach her from Pasquale.
3. Create a new Pasquale Cocca as Mariangela's husband and father of her children.
4. Add this new Pasquale's death date and his parents' names.

With all the facts and steps in front of me, I can fix this mess without missing anything. I'll remove that very important note and bookmark from the other Pasquale Cocca, too.

Now I've given Mariangela and her children their very own Pasquale Cocca. When I added his parents, I found that they, too, are in the 1742 census. I used the census to add Pasquale's paternal grandfather and his two older siblings. Since Pasquale is not listed in the 1742 census, I know he was not born in 1740, as his death record says. I'll give him a birth date of Abt. 1743.

Don't Assume You'll Remember These Things

I'm so grateful I left myself a note about Pasquale.

The Bookmarks feature of Family Tree Maker is an important way to keep your notes visible.

When I add a note in Family Tree Maker, I give the person a bookmark. Seeing that bookmark in the list of all people lets me see there's something about this person I need to know. Once I solve a problem, I remove the note and the person's bookmark.

If there's a hot mess in your family tree, gather as many facts as you can. Pay attention to the discrepancies. Take careful notes so you can undo your errors and set things straight.