How to Find What's Missing from Your Family Tree

One morning I had the idea of "finishing" one family unit in my tree at a time. Finishing them means locating and adding every document I know is missing. I thought I'd take a look at the hints on Ancestry.com and compare them to what my Document Tracker says I'm missing.

The first family in my alphabetical Document Tracker is the Abbate family. I found the 1898 marriage certificate for Francesco and Mary Abbate I'd been missing. It gave me their parents' names and their Manhattan addresses. I added the certificate image and its source citation to all the associated facts. I added "1898 (cert.)" to the marriage column of my Document Tracker for both Francesco and Mary. That tells me I have the certificate image in my family tree.

But Francesco Abbate is the father-in-law of the 1st cousin once removed of the wife of my 1st cousin! No offense to my 1st cousin's lovely wife, but I'd like to spend this effort a little closer to home.

I wondered how many families were in my enormous family tree. When I opened my latest GEDCOM file in Family Tree Analyzer, it said I have:

• 46,600 individuals
• 15,472 families
• 9,587 blood relations

Woof! Where do I start? The answer has to be with my parents. I know I downloaded their 1950 censuses, but I haven't added them to my tree yet. What else can I find for them before moving on to their parents?

If you focus on one document-type at a time, you'll be more efficient and consistent in how you capture facts for your family tree.

You may be wondering why on earth I haven't added their 1950 censuses to my family tree. When they released the census, but Ancestry hadn't yet indexed it, I downloaded 44 images. Then I held them until I could use Ancestry's source citation and link. I haven't gotten back to it yet, but the images are ready and waiting for me.

A Generation-at-a-Time Process

So let's start. Look at your parents. What documents and records can you still find that belong in your family tree?

• Do you have every census they appear in?
• Do you have birth, marriage, and death records?
• Do you have yearbooks and directories?
• Do you have key photos and mementos, such as a wedding invitation?

I tracked down my dad's 1950 census on Ancestry. I added a correction to the family's last name. It was off by one letter. Now I have the source citation I need for the document image I saved months ago. Dad was on line 2 of his census page, meaning they asked him extra questions at the bottom of the page. I learned that he was in his first year of college in 1950, and he was not working while he studied.

I love how specific this census is. It says his family lived at 562 Morris Avenue. But it also says they're on the 4th floor (which I knew) in apartment 16 (which I didn't know). I'm adding "4th floor, apartment 16" to the description line of the 1950 residence fact for my dad and his family.

Now my dad's 4-person family has their 1950 census images and source citation. I added the 1950 census to my Document Tracker for all 4 people.

Once you've finished your father, how will you proceed? You can stay in that generation and finish gathering your mother's documents. Then go up a generation, gathering everything for each of your grandparents. Will you spread out to gather documents for the siblings of each generation? How soon will this process spiral out of control? My mind is reeling already.

A More Manageable Process

Instead of plodding through every level of my family, one-by-one, I have another idea. What got me started on this whole project was a random hint featured on my Ancestry homepage. It was the immigration record for someone in my family tree.

I opened my Document Tracker with the idea of locating all my immigration records. That's what brought me to Francesco Abbate.

An up-to-date document tracker is your best friend when trying to "finish" a family unit in your family tree.

What if we pick one type of document and concentrate on nothing else? Don't you think that will be productive? When I look at the list of all my hints on Ancestry, there's a unique category for the 1950 census. I can click that to see only those hints and work my way through them.

You can sort this list of hints by last name or first name, or choose to see the most recent. If you sort by last name, you'll see families grouped together. That makes the most sense because you're going to pick off whole families at a time.

As you work your way down the list, be sure to add your new finds to your Document Tracker. As you do so, take a look in your tree at each person you're adding. Make note of which other documents you have for them, and which you're missing.

When you've finished locating one type of document, like the 1950 census, move on to another type. You can tackle:

• other census years
• immigration records
• naturalization papers
• vital records, and more.

Through repetition, you'll get better at creating source citations. You'll make a habit of adding new finds to your Document Tracker.

If you've been busy with a brick wall for a while, this project will make you feel great about your amazing progress.

How to Master the Unrelated People in Your Family Tree

I remember how the first group of people in my family tree became disconnected. My mom wanted to know how her cousin Jean was her cousin.

Jean and Mom lived in the same Bronx neighborhood and knew each other as cousins. Jean's maiden name was Saviano, and that was Mom's grandmother's maiden name.

As I pieced together Jean's paternal branch, everything seemed fine. When I realized I didn't know who her 3rd great grandfather was, the connection fell apart. And without available records from their hometown in Italy, I had no way to find our true connection.

Some of my other disconnected groups are families built on speculation. I believe I can find their connection some day, and I want to hold onto what I've learned.

Today's project is an easy way to identify every person in your family tree who is not related to you. We'll find them, tag them, justify them, and make them easy to find again with a click.

The best way to identify your unrelated people is with the free program Family Tree Analyzer. Here's what to do:

• Export your latest GEDCOM file and open it in Family Tree Analyzer.
• Click the Main Lists tab to see a table of everyone in your tree.
• Scroll over to the right to the Relation column.
• Click the little arrow next to the word Relation. Then choose to display only the UNKNOWN relationships.
• Scroll left to the Surname column.
• Click the little arrow next to the word Surname and choose to Sort A to Z.

FTA finds every disconnected person in your family tree. In a few steps, you can totally own them.

I'm starting out with 242 unrelated people in my 45,684-person family tree. I know that 25 people named Saviano are in this list because of cousin Jean, and I want to keep them. A lot of Saviano's came to America from their tiny Italian hamlet of Pastene. They are cousins for sure. It's a lack of vital records from Pastene that's keeping me from finding our common ancestors.

What I want to do today is:

• Make sure I want to keep all these hangers-on. It's possible I can let some of them go.
• Identify them visually in my Family Tree Maker file. I'll use my "No Relationship Established" profile picture and a red color-code. That way I'll see the moment a marriage record turns a group of stragglers into relatives.
• Create a filter in Family Tree Maker so I can easily see only my unrelated people.
• Add a note to explain why I'm keeping them. I'll use a few standard notes:
  • Related to Saviano branch (This is important for spouses and parents not named Saviano.)
  • Related to Sarracino branch (This is my great grandfather's name, from the same tiny hamlet.)
  • Related to Muollo branch (Same hamlet/same story!)
  • Expect to find connection (That's based on my current mega-project.)
  • "Colle Sannita nel 1742" (This is a priceless book detailing every family in Grandpa's hometown that year. I hope to connect to everyone in the book.)

Borrow this!

I've made a habit of putting important notes like this in the description field of a person's birth fact. It's always right there for me to see when I view a person in Family Tree Maker. That's where I'll put the notes I listed above.

If you build your tree online, use tagging and filtering options to reach this goal.

With my "unrelated" filter in place, I can turn my attention to this group of people at any time. I can spend a day searching for U.S. documents that may solve the problem of missing Italian documents.

There was one extended family from my Pastene with no connection to anyone else. When I put them in my tree, I must have thought they had a connection, and it fell apart, too. I'm going to delete this group from my family tree. There were a few others who had no place in my tree either.

The results?

• Now I have 201 people in my family tree with no documented relationship to me.
• They're all there for a reason, and now those reasons are in plain sight.
• I can use my new Family Tree Maker "Unrelated" filter at any time to focus on this group of people and try to connect them.
• Anyone seeing my family tree on Ancestry will know that I don't know my connection to these people.

With this profile image and a red color-code, I'll know the moment an unrelated branch becomes connected in my family tree.

To create my new "Unrelated" filter, I had my Family Tree Analyzer list of unrelated people on one screen, and Family Tree Maker on the other. I included everyone from the list in the filter.

It's a big improvement for me to be able to identify my stragglers so easily. It's plain to see that most of them are relatives from one town, the only town throwing up brick walls for me. The rest are people I hope to connect. They're on my radar as I go through every available vital record from my ancestral hometowns.

This project is a one-time investment of your time that can pay off for you again and again.

How to Fix Bad or Missing Source Citations

Regular spot-checks are a great way to see where your family tree needs your attention. Today I checked one type of source citation in my family tree to see what needs improvement.

I randomly chose the source title "New York, U.S., State and Federal Naturalization Records, 1794-1943." (That's the database title on Ancestry.com.)

The value of thorough source citations is clear. Each one you create properly is a victory.

I used to create a generic source citation for many types of documents. For example, each U.S. Census year, NY naturalization records, ship manifests, and so on. Then I'd attach the generic citation to every fact that came from that source. But that didn't help to prove the facts.

Now that I know better, I like to do it right and make individual citations with all the specific facts.

The only way to turn these generic source citations into proper citations is one at a time. I have 30 NY naturalization citations, and 23 of them are generic. Here's what I'll do for each one:

As I view my source citations, I'll go to the person attached to a generic citation.

I'll check the document image to see if I've saved the specific details about this source. If I did save the facts, I can use them to build the new source citation. If I didn't save the facts, I need to search for this person's naturalization record online again.

Storing details in the document image notes is a terrific genealogy practice.

These days I make a habit of storing all the citation details with the associated image. But I didn't always do it that way. This first image has:

• a caption beginning with the year
• a date from the document
• a document category
• some facts about the image, including its image number, database name, and URL.

That's a good start. I can return to that saved URL and view its source information. What I want to add to this image is this:

Source Citation:
National Archives and Records Administration; Washington, DC; NAI Title: Index to Petitions for Naturalizations Filed in Federal, State, and Local Courts in New York City, 1792-1906; NAI Number: 5700802; Record Group Title: Records of District Courts of the United States, 1685-2009; Record Group Number: RG 21

Description: Vol 022 3 May-6 July 1905

Source Information:
Ancestry.com. New York, U.S., State and Federal Naturalization Records, 1794-1943 [database on-line]. Provo, UT, USA: Ancestry.com Operations, Inc., 2013.

Now I have everything I need to make a customized source citation for the facts tied to this document. I'll work my way through the list, updating and customizing the generic citations.

When you first began this obsessive hobby, I'll bet you weren't as careful as you are today. There will always be citations we can improve. For me, fixing citations mostly means customizing generic citations. But there will be plenty of places where there's no citation at all.

Start by:

• Picking a category, like naturalization
• Viewing your document images
• Checking the person attached to each image.

Do their source citations show your best work?

Fully detailed source citations that include the document image in question are highly valuable.

The key to any overwhelming task is to divide and conquer. I'm starting with NY Naturalizations because I don't have a ton of them. I tend to pick off smaller items so I can shorten my overall to-do list. I know I'm tricking myself, but it works for me.

You can also start with your closest relatives and fan out. Or tackle all your direct ancestors and then pick off entire families, one at a time.

Your family tree software or website should have source citation templates. Let these templates help you understand what you need to fill in. Wherever you found the document image, the source citation information should be there.

I like to add line numbers to my census form and ship manifest citations so I know exactly where to look. And so does anyone visiting my tree. The idea is to add enough detail that anyone can retrace your steps and find the same information.

My family tree is rapidly closing in on 45,000 people. Due to special circumstances (see How Do You Define Your Ultimate Genealogy Goal?), most of my people have no source citations. But following this method, I can clean up all the citations for my U.S.-born people.

It's all a matter of making it a priority and diving in!

And speaking of source citations:

• Make Smarter Progress on Your Family Tree
• Finding a Genealogy Victory in Defeat
• Catch and Fix Your Missing Source Citations