Make Consistency King in Your Family Tree

Run this program to clean up typos and boo-boos in your family tree.

I've been a webmaster or web content producer since 1997. I've always believed consistency makes a website a look professional.

When I started building my family tree, I realized consistency is critical there, too. I wanted my tree to be as professional as possible. That includes recording and documenting facts in a consistent way.

Once in a while, I like to use the free Family Tree Analyzer tool to give my tree a consistency checkup. There's a new version of the program out, so visit their website for the download.

You need to export a GEDCOM file from the latest version of your tree. Then launch Family Tree Analyzer and import your GEDCOM. Choose the Export menu at the top and select Facts to Excel. This generates a spreadsheet you can save. Now you can sort and filter the information as you wish.

Use Family Tree Analyzer to export your facts to a spreadsheet. Now inconsistencies are easy to find.

I want to check the consistency of the occupation and location facts in my family tree.

Consistent Treatment of Foreign Words

When it comes to Occupation facts, my family tree is full of Italian-language job titles. Two years ago, I used Find and Replace in Family Tree Maker to add the English translation to these Italian words. For example, I searched for "sartore" and replaced it with "sartore (tailor)". But I wonder if I overlooked any Italian job titles.

Let me find them in the Facts spreadsheet I created. I can either Sort or Filter the FactType column. (I prefer Excel's Filter function, but you can do what's comfortable for you.) Now I can scroll down the spreadsheet with my eyes on the FactComment column. I'm looking for Italian words that have no translation.

I see a few that are words I still can't translate. I also see one common word that I left untranslated by accident. It's contadino. That's the most common occupation in my family tree. It means farmer or peasant. The spreadsheet tells me this job title belongs to Francesco Iampietro. I'll go to him in my family tree and make the fix.

Paging Francesco Iampietro. Holy cow, look at this crowd!

It figures. I have 12 men in my tree with this same name! But this is an 1817 fact, so that narrows down the list a bit. After viewing the facts in my tree for almost every man with this name, I can't find this 1817 fact. The spreadsheet tells me his GEDCOM individual ID number is 12869. So I'll resort my spreadsheet to show more of Francesco's facts.

He turns out to be older than I thought, born in 1740 and died on the date in 1817. When I view his facts in Family Tree Maker, I can see that I updated his source citations, but I overlooked the missing translation of his job title. I'll fix it now.

The spreadsheet shows me one blank occupation fact. I had added a year and place, but no job title. I'll have to view the original document to find this person's missing occupation.

I may want to revisit the records with untranslatable job titles. I'll bet the documents have bad handwriting. I hope they'll make sense to me now because I have more experience.

Consistent Treatment of Place Names

Next I'll turn to place names. I like to include the word County in U.S. addresses. For exanple, Burgettstown, Washington County, Pennsylvania, USA. I find it makes some place names easier to understand. I can sort the Facts spreadsheet by the FactLocation column. Then I'll scroll down the list looking for places missing "County".

I quickly found a Brooklyn, New York, address missing the word County. It was the home of a family named Abbate. I can:

• go to the Abbate family in Family Tree Maker
• update the address, and
• choose to update every instance of the original address at once.

I'll continue checking for the missing word County. I'll also see if anything else looks like a possible typo. For example, if an address shows up many times, followed by a different spelling, I'd bet that lone address is wrong.

Family Tree Analyzer is a great tool for finding inconsistent place names.

I see one place name listed as Unknown. When I view that person in my tree, I see I forgot to add her address to the Residence fact for the 1940 census. Easily fixed.

It's a pretty quick process to find errors and inconsistencies in your tree's facts. Why not make this a regular checkup? How often you should perform a checkup depends on how often you work on your family tree. I find that I'm reminded to have a checkup each time Family Tree Analyzer releases a program update.

How's your consistency looking?

Try Quick Genealogy Tasks When You Can't Focus

Tackle some easier family tree tasks when your head is not in the game.

A lot of my genealogy friends are saying the same thing online. "I can't seem to concentrate. I thought I'd make a lot more progress on my family tree in quarantine."

I'm not having trouble concentrating. I've worked from home since 1991, and I'm as busy with work now as ever.

But I understand what my friends are feeling. Their routines are gone. There's so much to worry about. They'd like to make some real genealogy progress.

Sometimes I want to make genealogy progress, but I don't want to make a big commitment. I may feel tired or have limited time.

That's when I turn to my Quick Genealogy Task List. It's a list of simple family tree tasks that aren't too demanding.

This is my go-to genealogy task when I'm not ready to devote a lot of time.

When you're having trouble concentrating, start chipping away at a simple item. Something that doesn't take a lot of mental effort. You may find that once you get going, you'll be eager to knock off another task.

Here are some basic categories of tasks. As you read them, think about your genealogy research. What can you add to your list?

Clean-up Tasks

I'll bet there are a few things about your family tree you'd like to go back and clean up.

• Adding descriptions to your photos
• Standardizing place names
• Weeding out extra people
• Fixing your source citations

I like to think of family tree clean-up tasks as upgrades. I adopted a much better style of citing my sources, and it's a big upgrade. But my tree has more than 23,000 people, so I can't upgrade all my old sources at once.

Instead of fretting about them all, I concentrated on my direct ancestors first. I upgraded all the sources for my 290 direct ancestors.

And I didn't do it in one sitting. That's important when you're having trouble concentrating. Don't put any extra pressure on yourself. This is a project you can come back to at any time. Make note of where you leave off.

It was exciting to finish my direct ancestors' source citations. I felt inspired to start fanning out by working on the citations of all the children of a given set of ancestors.

Organization Tasks

Genealogist love having their stuff organized neatly. Stuff like certificates, family group sheets, binders, and digital files.

Are all your family photos digitized? Are the image files named in a standardized way? Are the filed in a logical way? Are they added to your family tree?

I've been working through hundreds of photos from my late aunt's collection. I'm scanning them and doing some retouching in Photoshop. I've been uploading them to a private Pinterest board that I'm sharing with relatives. I need their help in identifying some of the people and places in the old photos.

Can't concentrate for long? Divide your genealogy project into smaller increments.

Scanning may be the easiest, least brain-intensive part of this process. Then comes proper file naming and filing. Followed by archival-quality photo storage boxes for preserving the original photos. I have a plan for that.

Follow-up Tasks

Most of us have been plugging away at this hobby for a long time. Do you have leads that you haven't followed up on yet?

Have you interviewed a relative, but never typed up the transcript? I have. I recorded a conversation with my parents, asking them about their childhood. I still haven't transcribed that digital audio file, and that was 2 years ago.

I also have an old notebook filled with Ellis Island ship manifest entries. It's from my first days of family tree research. I want to follow up on each entry in that notebook. Are they a relative? Do they belong in my family tree? Did I ever put them in there?

And I have my brother's college genealogy paper. I need to completely scrub it for facts and anecdotes he got from Grandpa back in the 1970s.

Finally, I tend to add bookmarks to people in my family tree who have a problem to resolve. Trying to resolve one person's problem can take your mind of this whole doomsday scenario for a while.

Those are a few low-commitment task categories. I'll bet you can come up with more. Spend a few moments starting your list. Add to it whenever something comes to mind. Then turn to your list when time—or your concentration level—is short. And turn to it again and again even after we begin to get back to normal.

Is This Name a Coincidence? I Aim to Find Out

Her last name makes me think Dad's childhood crush was a distant cousin.

I sent my dad a photo from my late aunt's collection. "Do you know these women with your mother?" I knew the background was his Bronx apartment house.

I wanted to know about one particularly beautiful young woman. I have another photo of her in a different location. Someone wrote on the bottom "Amelia and me," and this pretty lady was on the right. I assumed she was the "me."

This photo triggered lots of memories for Dad. "The older woman on the right is Mrs. Pozzuto, who lived across the street from my grandmother [in Girard, Ohio]. The three women are her daughters, Amelia, Marie and Margaret. The one you pointed out is Amelia. I was in love with her when I was about 9 or 10. Marie married Tony who taught me how to drive at 12 or 15 years old in Girard. That might be me in the picture with my grandmother on the extreme left."

Way to go, Dad! Pozzuto is a last name from my ancestral hometown of Colle Sannita, Italy. It's a key name in our family tree. I had to investigate.

The 4 women were named Pozzuto. If you knew my family, you'd know that's no coincidence.

Starting the Search

The first thing I did was pull up my great grandparent's 1930 census from Girard, Ohio. I wanted to see their neighbors. Two families down from my Iamarino family, I found the Pozzuto family!

• John Pozzuto, 35 years old, born in Italy, arrived in 1916, married for 10 years
• wife Agnes, 26 years old, born in Italy, arrived in 1906 (so I know they married in America)
• daughter Marie, 9 years old, born in Ohio
• daughter Amelia, 6 years old, born in Ohio
• daughter Marguerite, 4 years old, born in Ohio

Wouldn't it be great if John Pozzuto was our relative? I'm sure it was no coincidence. A Pozzuto living across the street from my Colle Sannita-born great grandfather?

I knew what I needed to search for:

• an immigration record for John (Giovanni) Pozzuto, born in 1895, coming to America in 1916
• an 1895 birth record for him from my collection of Colle Sannita vital records
• a 1920 Ohio (most likely) marriage record for Giovanni and Agnes
• Giovanni in America before his marriage

The first solid result I found was for Margherita Pozzuto's Ohio marriage. It lists her parents as John Pozzuto and Agnes Natale. Now I have a maiden name for Mrs. Pozzuto.

On Ancestry.com, this record had several leads in the Suggested Records column. From those records I learned that:

• John Pozzuto died in Girard, Ohio in 1959.
• Marie Pozzuto's middle name was Julia and she married Tony Dellagnena in Ohio in 1946. So it was Tony Dellagnena who taught my under-aged dad to drive.
• Amelia's middle name was Rose, and she married Nicholas Victor Basciano in Ohio in 1950.
• Margaret's birth name was Margherita, and she married George Bella in Ohio in 1951.

Narrowing the Scope

I needed to know more about the father of the family, Giovanni Pozzuto. I searched for World War I and II draft cards and found 2 possibilities. The World War I card was for a Giovanni Pozzuto born in 1896 in Colle Sannita. When I looked at his birth record in my collection, it said he married a girl named Angela Martuccio in Italy in 1920. That rules him out.

The World War II draft registration card is right on the money. His wife is Agnes and his address is the one I know on Dearborn Street. This card says he was born on 24 Jan 1895. I checked my Italian vital record collection. There is a Giovanni Pozzuto born in Colle Sannita who is a match. He was born on 24 Jan 1895 to Antonio Pozzuto and Annamaria Zeolla.

OMG, when the names Pozzuto and Zeolla come together, I get chills. Those 2 names combined hold the secret to the DNA relationship between my mother and my father. I've worked nearly every Pozzuto vital record into my family tree, and plan to do the Zeolla records next.

But this particular Pozzuto birth record is not in my tree yet. I had trouble positively identifying his parents, Antonio and Annamaria. There's a couple in my tree that seems like a good match. But they had a son named Giovanni in 1901, so they couldn't have had a Giovanni in 1895 who lived beyond 1901.

Finding a Good Fit

I began searching for any variations of Antonio Pozzuto in my tree, born around 1870. Giovannantonio, Giuseppantonio, Francesantonio, anything.

I found a Giuseppe Antonio Pozzuto born in 1871. His wife is not Annamaria Zeolla, but she is Maria Zeolla. They married in 1891. I already found 5 children born to them between 1893 and 1899.

This looks like a good fit for Giovanni, but more research is needed.

The husband's father was Saverio, and that is the name of the couple's 1st son. The wife's father was Giovanni Vincenzo. I already had their son Vincenzo, born in 1899—after the Giovanni I'm trying to place in their home.

It does fit for my Giovanni from Ohio to be this couple's son. And one of the other children in the family was born at the same address as Giovanni: Vico Selice, 5.

I'm going to place Giovanni in this family with a big old asterisk. In Family Tree Maker, I'll add a bookmark to his name. This tells me to look at his notes to see if I can resolve any problems.

If I did put him in the right family, Dad's boyhood crush was his 4th cousin Amelia. How fun is that?

Dear readers, I love doing this. I've been working with my parents to name all the old neighborhood people in my late aunt's photos. Everyone knew everyone else who lived there.

And in my small ancestral hometowns, nearly everyone was related. It seems if I dig long enough, I find a connection.

Now I must do what I can to eliminate Giovanni's asterisk.

Finding the Best Family Photo Sharing Option

Consider the features you want before choosing a photo sharing platform.

I'm halfway through the scanning of my late aunt's family photo collection. So far I've spent the better part of 2 Sundays scanning and enhancing the images in Photoshop. I recognized some people and reached out to my parents by email to identify others.

I used Facebook to send one family friend several photos of her late mother as a young girl. These were photos she never knew existed. They took her by surprise and filled her with emotion.

That made me realize I needed a way to share many more of these photos. I want feedback, memories, and more information about the people in the photos. I was up all night thinking about how to code a made-from-scratch website to share with family. But they wouldn't be able to tell me what they know other than by sending an email.

Facebook is an option, but not everyone I want to share these photos with is on Facebook. In a perfect world, I'd give any relative a web link and let them to add comments to the photos.

I decided to use Google Photos to create an album I can share. I created a new album and tried to drag and drop 129 images. The process stalled a couple of times. It would have been better to upload the photos in smaller batches.

Once I uploaded the family photos to Google Photos, I realized it didn't have the features I wanted.

With all the photos in place, I wanted to make smaller collections of photos that go together. I didn't find a way to do that. But you can add text after a row of photos. So I started grouping together photos and adding a line of text beneath the rows:

• Pasquale Iamarino and family (my great grandfather)
• Pietro Iamarino (Grandpa)
• Uncle Mike and Uncle Frank (my grandmother's brothers)
• 562 Morris Avenue, Bronx (my dad's apartment building for most of his youth)

The biggest problem here is that these descriptions appear only beneath a full row. I didn't always have a full row of similar photos.

What's Most Important to You?

Ideally, I want to:

• Display a caption for each photo.
• Group similar subjects together.
• Allow for notes and comments.

Google Photos doesn't give me all these features.

Other photo-sharing options include:

• Dropbox—I can display the image's file name, but not a caption.
• Instagram—I don't see a way to make a private collection of photos. But they wouldn't display their captions anyway.
• Adobe Portfolio—I have an Adobe subscription, but it's prompting me to create a website. I'm looking for something easier.
• Amazon Photos—I have Amazon Prime, so I tried this. I uploaded 3 photos into a new album so see how it worked. It didn't allow a caption or comments. This isn't what I want.

Where Else Can You Turn?

Then I thought of something a bit outside the box. I have a Pinterest account I use to promote this blog. What if I create a new, secret board, fill it with captioned photos, and invite only select people to see it?

Each photo (or pin) displays its caption. When you click a photo, it can display a description I add. And it allows my invited relatives to access the photos by computer and make comments. They will need to create a free Pinterest account. Hopefully the privacy-loving Facebook haters won't mind having a Pinterest account.

It's not the expected choice, but Pinterest meets my photo sharing and collaboration needs.

Now that I've chosen Pinterest as my platform, this process will take a good deal of time. I want each photo to be its own pin. I need to upload them one at a time, adding a title and description for each one as I go.

Let's try this out. I created a secret board called Family Photos. I'm ready to create my first pin. Here are the steps:

• Click the + above the board's title to create a pin.
• Drag and drop a photo into the space.
• Add a title.
• Add a description of the photo.
• Click Publish.

This is a time-consuming task. I'll start by adding photos I want to share with the 2nd cousin who found me on Ancestry.com. There are 2 photos that may include his mother and his aunt. I'd love to direct him to a bunch of photos of his branch of the family and ask him for input. I want him to show them to his mother.

To invite someone to my secret board, I click Invite, click Copy Link, and give that link to a relative. They'll see a prompt to create an account, or log in with Facebook, Google, or an email address.

I especially want to share annotated photos with my 1st cousin. She was nice enough to think of sending me her mother's photos. She couldn't identify anyone outside the immediate family. I'll be more than happy to show her what I've discovered.

It's time to get busy.

Six Degrees of Separation, Family Tree Edition

You say a public figure has roots in my ancestral town? Challenge accepted!

Let's play a little "Six Degrees of Separation," genealogy style. Can you find your connection to a public figure with roots in the same ancestral town as you?

All my ancestors lived in small, rural Italian hill towns up until 1899–1920. They weren't noblemen, aristocrats, or educated. Their families stayed put for hundreds of years.

Then came a massive exodus of Southern Italian men. Today, descendants of my ancestors' townspeople are spread all over the world. It can be fun to figure out how a public figure connected to your town fits into your family tree.

I've heard that pop star Gwen Stefani and World War II hero "Manila John" Basilone were descendants of my grandfather's Italian hometown.

Tracing the Pop Star

For a long time Gwen Stefani's ancestors were out of my reach. Our connection goes back further than my family tree did. But now my tree has such deep, dense roots in the town of Colle Sannita, that I found our connection.

Here's how I did it. Since she is a public figure, I was able to Google Gwen for her details. Born in 1969 in California to Dennis Stefani and Patricia Flynn. I needed to climb Dennis Stefani's family tree a generation or two to get back to Colle Sannita. I haven't seen the name Stefani in Colle Sannita records. So I expected to find a connection on his mother's side of the family.

I searched for Dennis Stefani and found his mother, born in Michigan, had the maiden name diPaola. That is my hook. That name is significant. I have several direct ancestors from Colle Sannita with that name. They range from a 2nd great grandmother to an 8th great grandfather.

Census records and the marriage record of Dennis Stefani's parents gave me more clues. In America, his mother's parents were Frank diPaola and Lillie Marino. I needed to find Colle Sannita records for a Francesco diPaola and a Libera Marino.

It takes a pretty big tree to find a place for your celebrity 5th cousin.

I followed the Francesco diPaola born in Colle Sannita in 1885 across the ocean to America. In 1918, according to his World War I draft registration card, he lived in Michigan with his wife Lilly. The birth date on this draft card confirms that I chose the right birth record from Colle Sannita.

There's more research to do on Libera Antonia (Lilly) Marino, born in Colle in 1888. But so far, her relation to me is only through her husband Francesco diPaola. Francesco's birth record gave me his parents' names. I discovered that his mother's maternal grandparents are my 4th great grandparents.

From my 4th great grandparents, I stepped back down the generations to Gwen Stefani. She and her siblings are my 5th cousins. Her 3 children by one of my favorite rock stars, Gavin Rossdale, are my 5th cousins once removed.

Documenting the War Hero

"Manila John" Basilone was a Congressional Medal of Honor recipient. He died a hero in Iwo Jima, Japan. He showed courage and initiative during a fierce battle and saved the lives of his men.

John has a well-documented life. I learned that his father, Salvatore Basilone, was born in Colle Sannita on Christmas Day, 1884. Salvatore's parents were both named Basilone. His father Angelo was born months after his own father, also Angelo, had died.

Young Angelo Basilone married 3 times between 1858 and 1881. He had children with each wife from 1859 to 1886. As I climbed Angelo's mother's side of the family tree, I connected him to people already related to me.

I often wonder if Grandpa knew about his sister's in-law, the war hero.

Giovannangela Iamarino was my Grandpa's sister. Her mother-in-law was Colomba Filomena Pilla. Colomba's grandmother was Colomba Zeolla. Her grandfather was Angelo Mascia. Coming back down, Angelo Mascia's grandson was Salvatore Basilone. He's the father of "Manila John" Basilone. Easy, right?

There is more research to do. I can track down the death records of more of John's ancestors. I may find a closer connection to me. For now, he is in my family tree. He's the 3rd cousin once removed of the husband of my 1st great aunt, Giovannangela Iamarino.

Recently I told you how I fit a stranger with a Brazilian immigration record into my family tree. The theory is the same:

• Start with someone you know has a connection to your ancestral hometown.
• Climb their tree, piecing together as many facts as possible.
• Keep going until you hit one of your relatives.
• Then retrace your steps, adding in all the documents, facts, and sources you used.

Six Degrees of Separation? Six is exactly how many generations I had to climb Gwen Stefani's family tree to hit my direct ancestors. It is a fun game, and we can all use a good distraction right now.

Searching for Family in a New Town Takes Practice

Take your time and you can overcome bad handwriting and unfamiliarity.

I have a DNA match with a connection to the least-explored branch of my family tree. I haven't known about this branch very long. I found out they came from a new-to-me Italian town called Apice (a peach, eh?). But I didn't do much more than look up the immediate family of my 3rd great grandmother.

Meanwhile, my DNA match has been busy adding nearly everyone from this town to his family tree. He's creating a document of the town—piecing together families even if they're not related to him. Thanks to his exploratory tree, I discovered the names of 2 sets of my 6th great grandparents!

I knew I had to start treating this town the same as I treat my other ancestral towns. There are a ton of the town's vital records available on the Italian Antenati website. I've downloaded lots of them, but I haven't finished.

Even before I download all of them, I want to go through the files I have and look for my ancestors' last names:

• Lomaglio
• Lorito
• Mazzarella
• Montenigro
• Trancuccio
• Zullo

So I started renaming the image files from Apice as I viewed them. (By editing the file name to include the name of the person in the document, it becomes searchable on my computer.) From the very start, I had a major stumbling block. The handwriting was awful!

My knowledge of Italian names helps, but I needed to see it written clearly.

That's when I remembered my tips for working with a set of hard-to-read documents:

1. Examine as many records as possible. The more times you see a name written, the greater your chances of seeing it written clearly.
2. Take your best guess. I renamed the Apice vital records for 1809–1811. When I couldn't quite read a name, I typed my best guess. When I see a guessed name enough times, and I figure it out, I can go back and correct all my guesses.
3. Find documents with better handwriting. The town clerk won't have kept his job forever. I jumped way ahead to the 1844 death records, and the handwriting was large and clear. A new town clerk was on the job! If you find documents with good handwriting, study them to learn the names of people in this town.

(See also 5 Steps to Take When Your Ancestor's Name is Unreadable.)

As I rename the files, I keep my family tree open. Each time I find a Zullo document (or any of the other names in my list), I check to see if they can fit in my tree yet. I'm eager to find death records for my 5th great grandparents, Saverio Zullo and Angela Montenigro, so I can learn their parents' names. They may have died before 1809 when Italy began keeping civil records. But there's a chance I'll find them.

Renaming my files made the town's names clearer to me: Casazza, Caporaso, Licciardi, Iebba…

I started an alphabetical list of the last names in this town. I'm adding them to an Excel file as I find them. (I can sort it alphabetically in 2 clicks.) That way I can remember what I decided is the proper spelling of each name. This has been tremendously helpful when I find a name that written so badly.

When we've got these endless, entertaining puzzles to play with, who wants to go outside? Seriously, though, get the hell in your house!