A Safety Net for Reckless Family Tree Building

How ironic. Last time, I encouraged you to slow down and be more thorough in your family tree building. I'm having terrific results practicing what I preached. I've been checking every person in my tree with my maiden name. I'm gathering their missing documents. I'm fixing their sources. I'm updating my document tracker. It's awesome.

Then I thought I'd better have a quick look for new DNA matches. Next thing you know, I get swept into a marathon session of finding their ancestors, and working them into my tree.

By the time I came up for air, I'd added basic facts for about 30 people to my tree. Without any sources! Most of the people will be easy to fix. I entered their birth or marriage dates, so I can get their documents cropped and placed in my tree. The documents will help me make strong source citations.

Some of the names and facts rely on my DNA match's tree. I have no documentary proof yet. For them, I'll make a note in my tree and point to my DNA match's family tree online.

I finally stopped this feverish family building when I realized I had no idea how many people I'd added to my tree. How would I retrace my steps when I'd been jumping around among a few DNA matches?

Luckily, I recently learned something new about Family Tree Maker. Maybe this feature has always been there—hiding in plain sight. When you open your tree file in FTM and you're on the Plan tab, there's a place to create a task list. What I never noticed is that there's another tab next to Tasks called Change Log.

Does your genealogy program have this safety net?

The Change Log lists up to 1,000 of the most recent changes you made to your tree, and it timestamps each action. Right now I can see each action for the past 4 busy days. That's fine—I only need to see what I did today.

I printed the change log to a PDF. Now I can accurately and fully retrace my steps. I'll give each person their birth, marriage, and death records. I'll add a detailed note for facts that came from my DNA match's tree.

Almost a year ago, I made it a habit to save the "Sync Change Log" each time I synchronize my FTM tree to Ancestry.com. Much like the Change Log, this PDF details everything I did since my last sync.

Those files will save the day if something goes wrong with your synchronization or your file. The Sync Change Log is an option you'll see shortly after you begin the sync process. See "Log" below.

Make family tree safety a top priority. Start with an external hard drive.

Speaking of family tree safety, I make a full backup of my family tree file during and after each session. The backup files are very big because my tree is so large. I move them to an external hard drive each week during my Sunday computer backup routine. The sync log files are very small.

My safety routine is this:

• Backup: Make a full backup of the family tree, media files included.
• Compact: Close the family tree file, but not the software program. Compact the file (see the Tools menu), being sure to check "Perform extended analysis". Repeat, if needed, until the compact process reduces the file size by 0%.
• Sync: Open the family tree again and click Sync Now.
• Log: The Sync Change Log window shows you how many people, media, and citations you've changed. Click the View / Print Details button. This opens a file showing your changes since the last sync. Choose to Export As PDF, close the window, and continue the sync.
• Close: Give your tree a few moments after the sync is complete to process any media files. Then close the file before exiting the program.
• Backup: Make it a routine to back up all your family tree files to a safe location, like an external hard drive or two.

That's about as safe as you can be. After an unexplained sync crash last November, I made sure to be as careful with my family tree as I possibly can. Are you safeguarding your hard work?

Be More Thorough with Your Family Tree

I have a mantra for keeping things tidy, and it works for genealogy, too. I call it "all-the-way away," as in "Don't place your shoes by the door. Put them all-the-way away in the closet."

I spent the weekend working on my family tree with this mantra firmly in mind. It's clear that this slower, much more thorough process results in:

• more discoveries
• fixing past errors
• a more fortified family tree

My family tree includes nearly everyone in my small ancestral hometowns. It has 25,306 people. Far too many times I've added names and dates to my tree without being thorough.

When you find a new person to add to your tree, it isn't enough to take down names and dates. You've got to be thorough and add documents and sources right then and there. Put those shoes all-the-way away.

Here's what I'm doing now. I hope it'll inspire you to do something like it.

I've been writing about this book I have, detailing each family in Grandpa's hometown in the year 1742. I want to get every last fact from the book into my family tree. But that means I have to trace all the families back to their ancestors who were alive in 1742. And that means I have to extract every last clue available in the vital records from the town.

I began this journey of thoroughness last week. I chose a last name from the town that's early in the alphabet: Basile. I worked through each Basile in my document tracker spreadsheet. I found and attached missing vital records to each Basile.

I realized I could do a lot more than complete the Basile lines in my document tracker. I could, and should, look at every Basile document in the collection and see if it fits into my family tree. That would be the best possible use of my completely indexed collection of vital records.

No more rushing through the cousins. I found out this cousin used to live near me.

But wouldn't it be more fun, rewarding, and engaging to start with my maiden name? Why put off the most important name of all, waiting for it to come up in the alphabet?

Instead of going further with the B names, I jumped to the first Iamarino name in my family tree. Abbonnanzia Iamarino was born in 1848. For each Iamarino name in the index of my family tree:

• I searched my document collection for missing facts
• I cropped each vital record image and attached it to the right person
• I created a thorough source citation for each fact taken from each document image
• I added mention of each new document to my document tracker

I left off on Sunday with Francesco Saverio Iamarino, born on 27 June 1786. It looks as if I have all available vital records for him. I'll mark in my document tracker that his 1st marriage documents are outside the range of available vital records. (His 1st marriage happened before 1802 when he was only 16!)

I can see in my family tree that Francesco Saverio's ancestors are listed in the book of 1742 residents of the town. (I can see this because I use a photo of the book as their profile image.) But one of his grandmothers is a dead end. She was alive in 1742. Is there anything more I can learn about her? I want to be thorough before I move on.

Her name was Angela Caporaso. That wasn't a common last name in this town, so I checked the book's index. I gasped when I saw there was only one Caporaso household in town in 1742.

I turned to entry #9 in the book, and guess what? I found her! This one entry contains a ton of information about Angela's family in 1742:

• her father Francesco had died by 1742
  
• her mother Elisabetta Scrocca, is 42 years old
• her 17-year-old brother Antonio is now the head of household
• Angela is 14 years old
• her brother Giuseppe is 9 years old
• her older sister Teresa is 22 years old and married to a man from several towns away

None of Angela's family members were in my family tree yet. I would not have found them without thoroughly going through my people one by one. A search of my vital records collection shows no one else named Caporaso in this town. I believe Francesco Caporaso moved here when he married Elisabetta Scrocca. Her name has deep roots in the town. They raised their family here, and it was the first Caporaso family in town. Maybe Angela's brothers Antonio and Giuseppe did not carry on the family name.

Angela Caporaso is no longer a dead-end because I'm squeezing every drop out of the resources that I have. And now I have 25,312 people in my family tree.

One of my goals is to stretch my families far back enough to find them in the 1742 town register.

This thorough method is much better than the smash-and-grab genealogy we sometimes do. On Sunday I followed a Donato Iamarino across the ocean to Pittsburgh, Pennsylvania. I found his ship manifest, naturalization papers, and World War II draft registration card. I found his wife's 1958 Pennsylvania death record. I learned that he later moved to Connecticut, where he died in 1981. I was living a few towns away in Connecticut the day he died!

My message to you is to slow down, and enjoy thoroughly exploring each person in your family tree. You don't know where each one will lead you. Each journey may be the most exciting one of all.

And speaking of thoroughness:

• Step-by-Step Source Citations for Your Family Tree
• Overwhelming Clean-up Task? Start With Direct Ancestors
• 7 Steps to Perfect Family Tree Document Placement

Spinning a Hint into Genealogy Gold

You know those Potential Father, Potential Mother suggestions on Ancestry.com? The ones so many people find ridiculous? I decided to check one out today.

I was randomly viewing my tree on Ancestry. I wanted to see how many people could fit on the screen at once. I wish I could see thousands of them at a time.

The results weren't good, but a pair of bright green potential ancestors caught my eye, so I had a look. I didn't realize at the time that they were potential 7th great grandparents for me.

I usually ignore hints, but this one's from the 1700s. I had to investigate.

Their last names told me they were from Grandpa Iamarino's hometown. The hometown for which I have the most awesome genealogy book in the world. A book that tells me everyone who lived there in the year 1742.

Antonio Zeolla and Maddalena Pilla were the potential parents of my 6th great grandmother, Libera Zeolla. There were no sources for them in the family tree of my possible cousin. His tree was the source of the hint.

So I turned to my book, "Colle Sannita nel 1742." There's an index that helped me quickly find every household in town with the name Zeolla. There were 19 households with a head-of-household named Zeolla. Household #17 was the one I needed.

In the home of 71-year-old Pietro Giorgio Zeolla, the name Maddalena Pilla jumped out at me. I looked closer and saw she was the wife of Antonio Zeolla. That's the potential couple from Ancestry! But, were they the parents of my Libera Zeolla?

This was a big household with a very long listing in the book. Antonio and Maddalena had 3 young children living there. Their oldest child was 9-year-old Libera.

It's her! My 6th great grandmother Libera Zeolla is in this most wonderful book with lots of relatives. Now I've learned the names of her:

• parents
• two younger sisters
• paternal grandfather
• uncle
• two aunts
• two first cousins (one of whom was already in my family tree)

I now know much more about this family than my possible cousin who's the source of this wonderful hint. Now MY find will become a hint for HIM.

I never expected such a vague hint to be so fruitful.

Behold the power of an early, detailed census of your ancestral hometown.

This past Wednesday I reviewed every family in the book with my maiden name. Then I began filling in their missing documents in my document tracker spreadsheet.

Now I'm thinking…I need to find more Potential Fathers and Potential Mothers to investigate. I routinely ignore hints, but I may have some early ancestors hiding there. The key is simple: Do your own research to prove a hint right or wrong.

Imagine a Register of Your Entire Ancestral Hometown

I love when people tell me they aren't Italian, but my advice helps with their genealogy research. I try to keep my articles generic. But since I'm all Italian, I have to use Italian examples as illustration.

I've avoided writing about my new favorite genealogy treasure. It makes my heart swell every time I use it. But it's so specific. Not only to Italian ancestry, but to my grandfather's hometown. (Oh boy, here she goes again with Colle Sannita.)

Indulge me, though, because you will wish you had one of these for your ancestral hometown. And some of you may. At the bottom of this article are 46 Italian towns with a similar book.

Years ago a man found my post on an Italian message board devoted to my grandfather's hometown. That man, Dr. Fabio Paolucci, came from Grandpa's town, and is a local historian. He told me my maiden name of Iamarino is one of the original names from the town of Colle Sannita. Sometime later, he gave me my paternal family tree, dating back to the year 1690.

At that time, Italian vital records were not online. And Italian church records (from my area) are still not online. So Fabio provided me with something that was impossible for me to get on my own.

He pored over the oldest records from the town, piecing together hundreds of families. I knew he was writing a book, but I didn't know what it would contain. Until I finally got my hands on "Colle Sannita nel 1742" (nel means in).

Like a census, Italian towns produced a register (catasto) of every person in their town. This register lists the assets owned by the head of household. From individual plots of land to the number of sheep and mules. Based on their assets, the town calculated each household's tax.

This register also lists the names, ages, and occupations of each member of the household. In the book, I have the names, ages, and assets of each family living in my grandfather's hometown in the year 1742!

This detailed description of each household in my ancestral hometown is the best genealogy tool ever!

My family tree already contained a good number of people born in the 1700s. But this book is helping me form their families and nail down each person's year of birth. That's invaluable! I'm also getting a better idea of life in these early years. Many of the households owned several plots of land, including many vineyards. Most families owned their own home. Several households included a man and his immediate family, his widowed mother, and his siblings and their families.

There were 560 households in town in 1742. I'm up to #343, looking for each family in my tree. If I find a match:

• I add the names, ages, and occupations of each member of the family.
• I give each fact a source I created for the book, including a photo of the book cover.
• I make the book cover the profile photo for each person, unless they already have a document as their photo. In that case, I add the book cover to their collection of images.

This makes it easy to track everyone I found in the book. In Family Tree Maker, I can view the image and see that I've identified 406 people from the book so far.

This past weekend I followed my own advice to make one thing perfect in my family tree. I worked my way through everyone in my tree with the last name Basile (bah-ZEEL). I found each person's available vital records within my collection of the town's records.

Then I turned to my new favorite book and found 13 people named Basile to document in my family tree. (There are more, but I can't fit them into my tree yet.)

It was such a rewarding weekend. I chose Basile because it was the first Colle Sannita name early in the alphabet that came to mind. Halfway through I thought, "why didn't I start with my maiden name?" So that's what I'll do next. I'll find all the available vital records for everyone name Iamarino in my family tree. And I'll use the Colle Sannita book to find even more details about those alive in 1742.

I worked through everyone in my family tree with one name, and completed their records and source citations.

If you do have Italian ancestry, check the list below for your towns. I found these by searching for "catasti" on the publisher's website. I bought my book online using PayPal, and they shipped it quickly. The books sell for 30 Euro, but with shipping, it was more than $60. Still, the best money I ever spent.

Town registers available from the same publishing company are:

Acerra Aiello Casale di Atripalda Altavilla Apice (I need that one!) Atripalda Avellino Bonito Caggiano Calabritto Carovigno Caserta Castelpagano Castelvolturno Cervinara Colle Sannita Conza

Foiano Gesualdo Guardia Itri Lapio Lentace Marzano Massa Lubrense Monteforte Montefusco Montemiletto Monteverde Mugnano Nereto Pellezzano (part of Salerno)

Pertosa (part of Caggiano) Pietrastornina Ponte Cagnano Faiano Praiano Prata Sannita Ravello Quaglietta San Cipriano San Giorgio della Montagna San Pietro di Scafati Santa Maria Capua Scafati Tavernola Casale d'Atripalda Torrioni Vico Equense

These books are a dream come true for someone like me, with deep roots in one or more of these towns.

Make One Thing Perfect in Your Family Tree

Don't just tidy up your family tree. Get it ready for inspection.

I don't like a messy house. But I don't obsess over cleaning it unless company is coming. Then I spend hours cleaning floors, vacuuming crevices, and polishing every surface.

You know what? I've been treating my family tree the same way. It's in fine shape.

• I search for and fix errors with tools like Family Tree Analyzer.
• I stick to my multi-step process for making source citations.
• I back up all my files every Sunday.
• I use my document tracker spreadsheet to keep track of every single document in my family tree.

Sure, it's neat and tidy. But it isn't ready for a critical eye.

Since 2020 is a lost cause, I've abandoned the genealogy goals I set in January. This year calls for something different.

Your family tree will always have flaws. But you can make many parts of it shine.

Finding a New Way to Scrub-up the Family Tree

I hit on a new idea this week. I heard from a man with roots in one of my ancestral hometowns. He's written to me many times with links to my relatives' records from the town. He inspired me earlier to spend time building out my Santa Paolina family.

Even after that, he sent me a new link to my 7th great aunt's death record. That made me realize how incomplete my tree is because, let's face it, we've all got thousands of ancestors.

I had this desire to finish up branches, or family units, or at least individuals. I was updating my document tracker with a new-found marriage record when it hit me.

Each line in my document tracker is an item to complete, to dust and polish, to make ready for inspection.

At that moment, I was adding an entry for the 1834 marriage of Antonia Viola. The majority of people in my family tree are Italians from the 1700s and 1800s. The most I can find for them is a birth, marriage, and death record. Since I had Antonia's birth and marriage records, I felt the need to complete her line in the spreadsheet. All I needed was her death record.

Coloring my "complete for now" lines shows my progress and highlights work to be done.

I determined that she died outside the range of available death records. (In this case, she died after 1860.) I have a rule I follow when this happens. In the Need to Find column of my document tracker, I type:

• out of range: death,
• out of range: birth, or
• out of range: marriage.

That tells me precisely what to search for if they ever publish more documents online.

Since Antonia Viola's line was as complete as I can make it, but one document is out of range, I colored her line blue. If I had found her death record, I'd type "n/a" in the Need to Find column, and I'd color the line green. Complete and ready for inspection.

Completing her line made me so happy, I completed everyone named Viola in my document tracker.

This is where all my over-the-top efforts pay off. I have every available vital record from my ancestral hometowns on my computer. I'm working my way through the towns, renaming each document image to include the person's name. That makes the entire town searchable.

My Viola people are from Colle Sannita, and that town is 100% searchable on my computer. A program called Everything is fantastic at finding anything on my computer instantly.

I'm inspired to complete and color more and more lines in my document tracker. I'm inspired to rename more and more files from my other towns. I'm inspired to finish up that one family before my collaborator sends me another link to a great aunt!

You can't make your family tree 100% complete and ready for inspection. But you can pick one aspect of your work and make it as perfect and squeaky-clean as possible.

Which untidy aspect of your family tree is calling out to you today?

A Fun Byproduct of Genealogy

I watched a TED Talk on the idea of everyone in the world being related. The speaker was AJ Jacobs, a humorist and author for Esquire Magazine.

He became interested in genealogy when a stranger wrote him to say they were 12th cousins. The way AJ describes it, I'll bet they sourced little to nothing in their 80,000-person family tree. But it was fun for him to be able to claim distant relationships to:

• famous actors
• politicians
• royalty
• Albert Einstein, and
• a serial killer.

None of these famous people had a blood relationship to the speaker. Instead, they had the type of relationships I see in my family tree a lot, like:

• 2nd great grandfather of husband of 1st great aunt of husband of my 1st great aunt Eva Leone, or
• brother-in-law of sister-in-law of 1st cousin of husband of my 3rd great aunt Mariarosa Bozza

There's a reason why I have these complicated relationships in my family tree. My ancestors come from a few small, rural, neighboring towns in Italy. I discovered the populations of these towns in the 1800s was almost 100% related by blood or marriage.

I wanted to document all the relationships because these towns are me, and I am made from them.

Inspired by that TED Talk, I invite you to play along and find your connection to a few famous people. I hope none of you practice genealogy simply to find a famous connection. But, as a sort of parlor game, let's give it a try.

I do have 2 actors in my blood-relations family:

• One is my straight-up 3rd cousin, but we've never met. Josh Saviano played Paul, the bespectacled best friend of the main character on TV's "The Wonder Years." Every time I saw his Saviano name in the credits, I wondered if we were related. And we were!
• The other is my mother's 2nd cousin, Ralph Lucarelli. I've been lucky to get to know Ralph over the past 10 years or so. Ironically, both actors have appeared on TV's "Law & Order."

To find other celebrities, I had to branch out further:

• Singer Gwen Stefani is my 5th cousin. I'd heard she had roots in my grandfather's hometown in Italy. So I did a little digging to place her in my family tree. As a bonus, the father of her children is one of my musical idols, Gavin Rossdale. (Hello, ex-5th cousin-in-law!)
• Actor Charles Robinson, played Mac on TV's "Night Court." More recently, I've enjoyed him on "Mom." He is the husband of the niece of the husband of the sister-in-law of the niece of the husband of my aunt Stella Leone. That sounds like one heck of a reach, I know. But in reality, Charlie is the son-in-law of a beloved family friend—my mom's bridesmaid. This was just a fun fact until I learned there was a relationship in there.
• War hero John Francis Basilone is my distant cousin. As with Gwen Stefani, I'd heard "Manila John's" father came from my grandfather's town. One day I tried to work out his connection to me. Now John is the 1st great grandnephew of the wife of my 5th great uncle Giovannantonio Palmiero.

In the world of college sports, my brother Jay is well known as a sports conference commissioner. To connect to him, I just had to be born.

A little fame and fortune may stir new interest in your family tree.

I tend to go very far on my distant branches, and my family tree has more than 25,000 people. But with all my roots in poverty-stricken towns, I won't find anyone famous by going backwards. Italian records won't lead you to royalty if you're a peasant. Before I could connect to these celebrities, someone had to tell me:

• their ancestors came from Grandpa's town, or
• there was a distant family relation in there somewhere.

In my early days of genealogy, I tried to connect to famous singer Enrico Caruso. But Caruso is such a common name, and he came from a different part of Italy. And then there was a family myth. We had long thought my sons were great grandnephews of the captain of the Titanic. A few minutes into researching, I discovered it was all a mistake.

If you find a celebrity connection, you can use it to get your family more interested in genealogy. If you do happen to find a true blood-relationship to someone important, congratulations! You're building the family tree they never knew they had.

Need more motivation?

• How Many of These 5 Gifts Does Genealogy Research Give You?
• Make the Most of Each Shiny Genealogy Object
• Taking Refuge in Your Family History Research