3 Unique, Key Facts about Every U.S. Federal Census

Download this free diagram of U.S. census changes from 1790 to 1940.

Here's an infographic to show you the states or territories included in each U.S. Federal census, 1790–1940. Knowing these facts can save you from trying to find your ancestor in a state that didn't yet exist.

After the first census box for 1790, each year in the infographic shows:

• The new states and territories counted that year.
• New questions asked and facts recorded that year.

It's interesting to see the increasing detail gathered from census to census.

You can download this graphic as a PDF. I've also created a printer-friendly version in black and white for letter-size paper (8½" x 11").

Diagram of U.S. Census Changes from 1790 to 1940

And speaking of the census:

• How To Squeeze Everything Out of the Census
• Finding a Missing Person in Someone Else's Household
• Simplify Your Genealogy Info Gathering With This Form

How to Back Up Your Family Tree Files Automatically

This one decision is my biggest genealogy time-saver.

Last December I wrote my list of genealogy goals for 2018. I'm making progress, but at least 2 of my goals will spill over to next year's list.

That's why I'm so happy, week after week, about my decision to back up my family tree files automatically. Well, automatically and also manually, because two backups are better than one.

There are free storage options and paid storage options. I'll list several of them below, but first: Automation.

I've decided to use my Microsoft OneDrive cloud storage for my genealogy files. All my files are still stored locally on my computer. But they're mirrored and continuously backed up to OneDrive.

My genealogy files are backed up instantly, automatically.

Continuously backed up means:

• My document tracker spreadsheet is always saved on my computer and the cloud.
• Each census sheet or birth record I download to add to my tree is backed up to the cloud at the same time.
• When I work in Family Tree Maker and make a backup file, the tree and the backup are also saved on my computer and the cloud.

I don't have to take an extra step to back them up. But, I also have an external, 1 Terabyte drive. Once a week I look at all my genealogy folders on my computer, sorting them by date. I copy anything with a newer date than my last backup to the external drive.

My OneDrive files, accessible to me online, anywhere.

It's fast, efficient and safe. Plus, having your files online, in your password-protected storage area, means you can access your files from anywhere.

I like syncing a portion of my computer with OneDrive because the files are still on my computer. They'd still be there even if I had no internet access.

Here are several options for online storage that you can use:

Google Drive is another
automatic backup option.

OneDrive

I'm a monthly subscriber to Microsoft Office 365. I need it for work, and the cost is low enough that I'll keep subscribing even after I've retired. My subscription includes 1 Terabyte of storage space. Even with all my genealogy files on OneDrive, I'm only using a tiny portion of my Terabyte—about 182 GB. You can get 5 GB of free storage space or 50 GB for $1.99/month. Visit OneDrive to learn more.

Google Drive

You can also use your free Google account for automatic backup. Google Drive lets you synchronize folders with your online storage space automatically. It works with your Windows or Mac computer, and your Android or iOS device. Google Drive gives you 15 GB of storage for free. For $1.99/month, you can buy 100 GB of storage. Visit Google Drive to learn more.

iCloud

Do you have an iPhone or iPad? If so, you have 5 GB of iCloud storage. You can access it from your computer as well as your devices. That's not a lot of space, but you can pay for more storage. The cost depends on your country and how much space you want. Visit iCloud to learn more.

Dropbox

Free storage with Dropbox is limited to 2 GB. You can buy 1 Terabyte of online storage space for $9.99/month. I like to use Dropbox for file sharing. I've posted fill-in-the-blanks census sheets there and other PDFs to share with specific people. Visit Dropbox to learn more.

Your Internet Provider

If you have an internet connection in your home, your service provider may offer you some free storage space. Check with your provider.

You can see that the paid plans are very competitive with each other. With OneDrive, I'm basically paying for that 1 Terabyte and getting Word, Excel, PowerPoint and more for free.

No excuses now. Even if you split your files among different free storage spaces, it's time for you to create your back up plan.

And speaking of protection your family tree:

• Prepare Your Family Tree for Your Computer's Demise
• Moving Your Family Tree to a New Computer
• 4 Ways to Protect Your Genealogy Research from Disaster

The Single Best Technique for Reading Old Genealogy Records: Immersion

You may have started dabbling in genealogy years ago or months ago. Think back to the first documents you found for your family. What was the toughest hurdle for you?

For most people, it's the handwriting—and for some of us, the handwriting in a foreign language.

Do not let that slow you down! Every day I see people requesting document translations in Facebook genealogy groups. And there are always people ready to jump in to help. I'm one of them.

But we don't type out the translation because we're fluent in the other language. Or because we were raised to read and write in an old-fashioned style.

No. We can read and understand these birth, marriage and death records, census forms, ship manifests and more because we swim in them every day.

I've written articles about understanding foreign-language documents before. You'll find them at the bottom of this article. Much like "The Blues Brothers", I'm "on a mission from God." My mission: To throw you into the old-fashioned and foreign handwriting water and show you that you can swim!

Ten years ago this document was a ball of confusion. Now it's all painfully obvious to me.

A few days ago I realized the power of the immersion technique. I was hunting through some very old email I'd saved, trying to find the source document for some people in my tree. In a 10-year-old email, I found an 1886 parish marriage document for someone with my maiden name.

My reply to the email surprised me. I asked my friend, "Why are there so many names on this document? What does it all mean? Who are they all?"

As I look at the document now, it's perfectly obvious who they all are. They are the groom and his parents, the bride and her parents, and the witnesses.

Why was I confused by that? The answer is simple. Ten years ago I hadn't seen any 19th-century Italian marriage documents. Now I've viewed and transcribed thousands of them.

Familiarity is the main thing you need. You do not need to know the translation for each word on the page. You need to know the key words for things like:

• born
• died
• son/daughter
• husband/wife/widow
• dates/numbers

Below are 4 articles with links to resources for helping you understand those old documents.

The single best technique for reading old genealogy documents is to expose yourself to lots and lots of them. Looking for your 2nd great grandmother's birth record? Look at the other documents before and after hers. Use them to help you figure out that one word or letter you cannot decipher.

You'll also see for yourself which names are common in the town. After you see it written 10 times, that difficult last name becomes so easy to pick out.

The obstacle of foreign languages and old-fashioned handwriting will disappear.

Use the tools available to you. Spend time looking closely at similar documents. Familiarity is your best teacher. You can do this!

And speaking of foreign-language documents:

• What Language Barrier?
• Tips & Tools to Help You Translate Foreign Genealogy Records
• How to Read Names on Badly Written Vital Records
• You Can Read Foreign-Language Genealogy Records

This Genealogy Report Shows You What's Missing

Update: Family Tree Analyzer is now available for Mac.

How would you like a tool that shows you exactly which census forms you haven't found for each person in your family tree?

Sound like a time-saver? You'd better believe it is. Let's take a look at the Census Report tool in the free software program, Family Tree Analyzer (FTA). (See their website for the free download and their Facebook page for support.)

This is a simple process of (1) open file, (2) run report, (3) work with your results.

Before You Start

An approximate birth year and country of
birth will give you the best results.

Learn from my experience and get better results:

• Enter an estimated birth date for everyone in your tree. When you don't know someone's date, make them about 25 years older than the oldest child you've found for them. There's a big difference when searching for someone born in 1850 vs. 1900.
• Enter a country of birth and death whenever possible. Say you've researched several generations of a family and they stayed in one area. If someone's children never emigrated, assume the person was born and died in that country. Add a note that this is not verified.

Now the FTA Census Report will be much smarter and you'll need to do very little editing of your Census Report.

Open Your Data File

Once you install FTA, all you need is your tree's latest GEDCOM file (see the definition). Check your software's File menu for an Export option. If your tree is on Ancestry.com, but not on desktop software, go to your Tree Settings online. Find the green Export tree button. Some websites believe in one shared tree. That means you don't have full control of your tree, and you cannot download a GEDCOM. The control freak in me can't imagine going that route.

Launch FTA and open your GEDCOM file.

Run the Census Report

To run a report showing which census records you're missing:

Make 2 selections and click "Show Missing from Census" to run the report.

1. Click the Census tab at the top.
2. Check the boxes for the Relationship Types you'd like to include in your report:
   
   • Direct Ancestors
   • Blood Relations
   • Related by Marriage
   • Married to Blood or Direct
   • Unknown
3. Choose a census report from the Census Date menu. You'll find:
   
   • UK Censuses from 1841–1911
   • the UK National Register of 1939
   • Ireland Censuses for 1901 and 1911
   • US Federal Censuses from 1790–1940
   • Canadian Censuses from 1851–1921
   • Scottish Valuation Rolls from 1865–1925
4. Click the button labelled Show Missing from Census. Your report will open in a new window.

Your report is ready to export to Excel. Notice the status line at the bottom of the report. You can double-click an entry from this report view to go to FamilySearch and find the census you're missing.

FTA is smart. It knows if someone in your tree was alive and living in the right country for a particular census. By default, it doesn't search for anyone over the age of 90, but you can change that.

Now that you have the report, click the Excel icon at the top of the report window. Save the file to your computer in the default CSV (Comma-Separated Values) format. Now go back to step 1 and repeat the process for each census year you need.

Analyze Your Results

Now it's time to work with the data. I found a small number of people who didn't belong in this report. So before you start working through people one line at a time, let's check a few things.

To work with your report more easily, hide the spreadsheet columns you don't need right now. To hide a column, click the letter at the top of the column, like G. This will select the whole column. Then right-click the selected column and choose Hide from the menu.

The most important columns to keep visible are:

• CensusName (a married woman's maiden name is in parentheses)
• Age
• BirthDate
• BirthLocation
• DeathDate
• DeathLocation

The first people I'll look for have a birth location and death location in another country. I see only a couple of people who match this description. The first one is a familiar name: Domenico Sarracino. I know he never came to America, so I can remove him from this report.

Next I want to remove everyone with an unknown birth and death date. I know that in my family tree, these are most likely relatives of relatives. I might know nothing beyond their names. They shouldn't be my focus, so I'll remove them from my spreadsheet.

Finally, I'll sort the entire spreadsheet by the CensusName column. Now I can scroll through the names and remove duplicates. I found about 15 people who appeared to be duplicates with the same name and birth date.

One more step. For each name in the spreadsheet, I'll check their entry in my family tree. I quickly spot some more who I know never came to America.

The reason FTA doesn't know they never left Italy is that my birth and death dates don't always say they were born or died in Italy. I didn't want to make that assumption, but now I think I'd better. When it's a safe assumption, I'll put in the country and add a note that this is not confirmed.

More lines deleted.

Now I have a list of 120 people who need me to find them in the 1900 U.S. Federal Census. That may sound like a lot of people, but my family tree has almost 20,000 people. It's about 0.6% of my total tree. That sounds manageable. And finding those missing census forms will make my tree that much more valuable.

I'm ready to begin searching for those census sheets. I'll whittle down my list as I go, keeping track of my progress. Then it's on to the census reports for 1910, 1920, 1930 and 1940.

Go Fill in the Blanks

Now you're ready to make targeted searches for those missing census sheets. Family Tree Analyzer is a must-have if you want to make your family tree your legacy.

Want a cheap thrill? When you're done, create a new GEDCOM and run the report again. Look at your results!

And speaking of Family Tree Analyzer:

• How to Find Errors in Your Family Tree
• How to Handle the Unrelated People in Your Family Tree
• Use This Tool to Discover Family Tree Insights

6 Ways to Add Another Generation to Your Family Tree

When you started building your family tree, you may have known only your 4 grandparents' names. What fun it is each time you discover a relative's parents' names. You've added another generation to your tree!

Here are 6 places to look for the names of that previous generation. Some may surprise you.

1. Census Sheets

Look closely at each member of your relative's household in each census. You may find the Head of Household's mother, father, mother-in-law, or father-in-law living with the family. The best find is the male head of household's father-in-law. Now you've got the wife's maiden name!

2. Draft Registration Cards

If your male relative was single and the right age, his draft registered card may name his father or mother as his nearest relative. In this example, Tony Jr. is not his real name—it's Anton Jr. But this card is evidence that he is, in fact, named after his father.

The draft registration card for a single man may give you his mother or father's name.

I'd heard stories about "Uncle Anton" from my mother-in-law. When I found this card, I realized his father's name was Anton, too.

3. Ship Manifests

If your ancestor emigrated during a particular span of years, you're lucky. Their ship manifest may include a column labelled, "The name and complete address of nearest relative or friend in country whence alien came."

Your relative may give the name of their spouse. But an unmarried traveler may name their father or mother.

Your immigrant ancestor's ship manifest can tell you their hometown—and their parent's name.

This is my grandfather Adamo naming his father Giovanni as the relative he's leaving in his town of Baselice.

4. Social Security Applications and Claims Index

A while ago I found a collection on Ancestry.com called "U.S., Social Security Applications and Claims Index, 1935-2007".

If your relative worked in the United States after the 1935 founding of the Social Security Administration, they should have Social Security records. Hopefully you're already familiar with the SSDI—the Social Security Death Index. That can give you dates and places of birth and death.

But the Applications and Claims Index can give you much more! With some luck, you can learn the decedent's father's name and their mother's maiden name.

Plus, if you're looking up a female relative by her birth date, you can learn her married name.

5. Passport Applications

If your relative was a U.S. citizen going to another country at a certain time, they needed a passport. These applications can be a treasure trove. And you even get a photo.

Here's some of what you might learn about your relative:

• birth date and place
• address
• occupation
• father's name, birth date or age, birthplace and address
• wife's name

If the applicant is a married woman, you'll get details about her husband rather than her father.

A passport application provides lots of names, dates and places you need.

This example is from a relative named Walter Smith. It provides birth dates and countries for Walter, his wife Elizabeth, and his father George. It also says when he sailed from Liverpool to the U.S., and on which ship. The next page has photos of Walter and Elizabeth.

That's some valuable info when you're researching a guy named Smith!

6. Vital Records

Of course all genealogy fans want to find their ancestor's birth, marriage and death records. Keep in mind that:

• The parents' names on a birth record should be pretty reliable. But either parent may be using a nickname rather than their true, full name.
• All information on a death record is obviously supplied by someone other than the person who died. What if the decedent is an 85-year-old who was born in another country? Will their child, who's supplying the information, know the correct spelling of their grandparents' names? What if they never even met those grandparents?
• If the couple getting married is pretty young, you can have more confidence in how they list their parents' names. (The "nickname" rule still applies.) But if the couple is older—2 widows getting remarried—the information is more likely to have an error.
• If your couple got married in the same little town where they were born and raised, the clerk writing the names is more likely to get them right.

The lesson to take away is this: Don't give up on that previous generation if you can't get your relative's vital records. You have 5 other types of records to find, each of which can help you fortify your family tree.

And speaking of adding generations:

• How I Gained 2 More Generations in 1 Day
• How to Find More Great Grandfathers for Father's Day
• Step-by-Step Discovery of My 5th Great Grandparents

5 Things to Learn from Your Ancestor's Yearbook

I hope your ancestors weren't like me. In high school I didn't join any clubs, and I played no sports. My yearbooks won't tell you much about me. Except that I'm a nerd because I was in the National Honor Society.

When my husband (the former high school track star) told me about all the sports his father Ben played, I wanted to find Ben's yearbook. So I searched Ancestry.com and found the 1934 yearbook from Sanger High School in California. That was the year Ben's older brother Abe was a senior, Ben was a junior, and their brother Bill was a freshman.

My father-in-law, center, as a tough
17-year-old student.

If you can find your ancestor's high school yearbook, here are 5 key things to look for.

1. Which Sports They Played

I found photos of all 3 brothers on different teams:

• Abe played basketball and ran track.
• Ben played basketball, ran track, and played football.
• Bill played basketball and ran track.

Their faces in each sports photo told me a lot, too. Ben looked determined and angry—nothing like the kind man I knew. Abe looked confident and pleasant. Bill looked sweet and shy.

2. Which Clubs They Joined

Bill grew up to be an accountant, so we weren't surprised to find him in the Scholarship Society and the Latin Club. But finding Abe there with his little brother in the Latin Club was a surprise. We think Ben was too busy with sports to pick a club.

My husband's uncles, Bill and Abe, standing together in the back row of the Latin Club.

Maybe your ancestor was in all the school plays. Does that match what you know about them?

3. Who Their Friends Were

In my own high school yearbook the seniors included a quote or a few words. My words seem like utter nonsense. But if you read what everyone wrote, it becomes clear who my closest friends were. We all used the same bizarre phrases.

Look at the candid photos, too. If you find your ancestor goofing around with some other students, try to find them in a class photo and identify them.

4. What Ambitions They Had

In some yearbooks, seniors will write what their plans are. They may say where they're going to college and what they'll study. Maybe they're joining the military. Or they may say which trade or profession they're about to start.

Will you be surprised by what your ancestor was planning to do?

5. What Their Community Was Like

My father-in-law's yearbook includes advertisements from several local businesses. The names of the businesses and their owners reflect a variety of ethnicities. Yet they don't match what I see in the student photographs.

The Sanger High School students in 1934 were about 45% Japanese, 20% Armenian, and a mix of English, Irish and Scandinavian. Of course I spotted the one Italian kid.

My husband's Uncle Abe and father Ben on a pretty short basketball team.

It may tell you something about your ancestor if you learn they were in a small minority. Or that they were part of a large group.

More than all these facts, it's the photos I'm thrilled by. I love having so many never-before-seen photos of my father-in-law and 2 of his brothers as teenagers.

If you can access Ancestry.com, search for their "U.S., School Yearbooks, 1900-1990" collection. There's also Classmates.com and other sites that may have what you need.

Ancestry has 3 of my father's Bronx, New York, yearbooks, and now I know he was in the school band with my godfather—his future wife's 1st cousin. How cool a discovery is that?

And speaking of photos:

• How to Increase the Value of Your Family Tree Images
• Picturing America Through Your Ancestors Eyes
• 1925 Death Photo Holds a Clue to My Ancestor's Life

A Genealogy Challenge You'll Love

The 1st good clue in my challenge:
naturalization papers.

What if a simple genealogy challenge could:

• Show you how good your genealogy skills are?
• Help you connect with a new friend?
• Teach you some new research tricks?

Would you accept it?

A Challenge Arises

The other day a woman reached out to me longing to know about her lost Italian roots. Her grandfather Matthew had given up his Italian name to blend into American society. After Matthew and his wife divorced, their children had very little contact with either of their parents.

The woman who wrote to me loved her grandfather, but knew nothing about his origins. She offered me the few clues she had, and asked if I could help.

Challenge Accepted

When an assignment comes my way in life or at work, I like to take a peek at it and figure out how hard or easy it might be. Many times this quick peek hooks me. I'm interested, and I'm making progress. So I dive in and get to work. That's exactly how I began this challenge.

Here are the few facts I had:

• Mattio d'Arcangelo was born in 1900 to Valentino and "Ginny"
• He married Evangeline McElroy and owned a shoe company in Boston
• His children, Eleanor and Robert, were given Mattio's adopted last name of Matthew.
• Mattio and Evangeline divorced.

I wasn't getting anywhere searching Ancestry.com for Mattio. I switched to searching for his father, Valentino. I thought his distinctive name would make him easier to find.

Right away I found naturalization records for Valentino d'Arcangelo. I scoured the information, but I had no proof yet that this was the father of Mattio. His naturalization papers did not mention any family members. But they did include his exact birth date.

That May 10, 1873 date helped me match him to other records for Valentino d'Arcangelo. I found a Massachusetts marriage registry book showing the January 12, 1900, Haverhill, Massachusetts marriage of:

• Valentino d'Arcangelo, age 26, a shoemaker from Italy, son of Mattio d'Arcangelo and Maria Porrea, and
• Giovannina d'Arcangelo, age 25, from Italy, daughter of Raffaele d'Arcangelo and Felice Subrizio.

There was a good chance Giovannina is the real name of Mattio's mother "Ginny". But I needed more proof.

This 1910 census provides 2 great aunts and a great uncle.

I found the 1910 census for Haverhill, and there they were. A family of 6: Valentino and Giovannina (now called Jenny or Jinny), and their children Mattio, Assunta, Pastiano and Mary. Mattio was born in Massachusetts, but his younger sister was born in Italy. The census taker crossed out Massachusetts for Assunta, and wrote in Italy.

A 1902 ship manifest supports the idea of the family returning to Italy for a while. In November 1902 Valentino is returning to America—to Haverhill—without his family. Giovannina and her first 2 children must have returned at a later date.

I found out from the manifest that Valentino was from the town of Bisegna in the province of L'Aquila. Unfortunately, there are no birth records available online for Bisegna after 1866.

I went on to find Valentino as a widower in the 1920 census. A death index shows he died in 1942.

I wanted some more documentation for Mattio—my new friend's grandfather. I saw that his memorial on Find-a-Grave has his name as Matthew F. Matthews. When I couldn't find him in the 1930 census, I looked for his wife Evangeline, and his kids Eleanor and Robert.

Mattio d'Arcangelo, aka Francis Matthews.

I found them living in Needham, Massachusetts, but the head-of-household was Francis Matthews. That memorial with the middle initial F. turned out to be a good clue.

They were a family unit in 1930. But in 1932, Evangeline McElroy Matthews remarried right there in Needham. I went back to the 1920 census to discover Evangeline's parents. That family of 4 consisted of:

• Robert the father
• Evangeline the mother
• Evangeline the daughter, and
• Robert the son!

I'd discovered quite a bit in one sitting. Mattio's granddaughter was just about in tears.

Your Challenge

Here are 3 ways you can find a genealogy challenge:

1. Join any genealogy group on Facebook. Every day people ask for help. They may list some of their ancestors' names and dates and ask how to find out more about these people.
2. Got DNA? You may belong to websites that suggest DNA matches to you. I read about an avid genealogist who is researching and building trees for all his DNA matches so he can figure out their connection.
3. Maybe you have a friend who's mildly interested in your genealogy hobby. Help get them hooked by starting their tree for them. Ask for some basics about their parents and grandparents: names, dates and places.

Use the clues, your genealogy resources and skills and see how much you can find. Be careful not to make assumptions. Let the facts point you in the right direction.

Document everything you find clearly and thoroughly. List the facts in chronological order and show where each fact came from. Provide this person with the facts and the documents you've found.

Imagine that you are a professional genealogist, and do the best work you possibly can.

Once you've tackled this challenge, you may want to take a fresh look at your family's brick walls!

And speaking of following the facts:

• Search That Building for More Relatives
• Trust But Verify Your Relative's Family Tree
• Finding Your Ancestor's Lost Babies

How Are Your 2018 Genealogy Goals Coming Along?

It's nearly August already! How are you doing with your 2018 genealogy goals?

Last December I encouraged you to set some genealogy goals. The point was to help push yourself to work on or finish important genealogy tasks.

So how are you progressing? It isn't too late to hack away at those goals.

Here's my own list of 2018 goals. Let's look at how I'm doing and see if that can inspire you.

1. Create a Weekly Backup Plan

Genealogy
email
folders

Done! But it is ongoing. Each Sunday I consult my list of file types to back up. I've only missed a couple of weeks, but at this very moment, my files are 100% backed up.

My list contains some non-genealogy files:

• My Microsoft Outlook email file (which has tons of genealogy information)
• My bank and credit card statements and QuickBooks files
• My 3 latest Family Tree Maker complete backup files
• All the genealogy document images I've collected since my last backup

I back up my files to a neat little external, 1 terabyte Seagate drive and to OneDrive by Microsoft. I get a free terabyte of space there because I subscribe to Microsoft Office Online.

2. Find My Parents' Connection

When I uploaded my raw DNA to GEDmatch.com, I discovered that my parents are 4th or 5th cousins. Boy, did that leave them with their mouths hanging open.

My goal is to find their connection. Somewhere there is a pair of 5th or 6th great grandparents that they share. I haven't found the connection yet, but I am actively working on it.

I'm going through the vital records from their ancestors' neighboring hometowns and building out their families. I'll find that connection eventually. I just hope I'll find it while they're still alive to laugh about it.

3. Log the Antenati Documents Into a Master Spreadsheet

I feel like I talk about this every day. If you don't know or you have no Italian ancestors, Antenati is a website with TONS of Italian vital records. The word antenati means ancestors.

Using a free software program called GetLinks by Carlos Leite, I've downloaded to my computer every available vital record from each of my Italian ancestors' hometowns:

• Baselice, Circello, Colle Sannita, Pastene, Pescolamazza, and Sant'Angelo a Cupolo in the province of Benevento
• Santa Paolina in the province of Avellino

I have—easily—several hundred relatives in those records. Sometimes I search the documents for someone in particular. Sometimes I go year by year searching for every baby born to a particular couple.

But I really want to record the facts from all the records in a spreadsheet. I've completed several years' worth of records. It makes searching for someone so much easier.

A sliver of my ambitious master file of tons of vital records.

Someday, when it's all done, I can share the results and benefit everyone else who's a descendant of these towns.

So, I'm actively working on it, but I can't finish it in 2018.

4. Fill in the "Need to Find" Column on My Document Tracker

A near-disaster with my "document tracker" spreadsheet has forced me to make a ton of progress on this goal.

Last week I wrote about a screw-up in my master spreadsheet where I keep track of every document image or date I gather for someone in my tree. I took full advantage of a glitch in the file to make progress with my 4th genealogy goal.

Line-by-line, I'm examining my document tracker. I'm comparing each person's line in the spreadsheet to their documents and facts in Family Tree Maker. I'm filling in all the columns, and determining what's missing.

I'm adding the missing facts to the "Need to Find" column. Then I give the person's entire row a green background color to make it clear I've examined that person.

My spreadsheet of everything I've found, and everything I need, guides my research efficiently.

I'm not following alphabetical order because I'm also working on goal #5. I have completed my review of the letters A through C (that's last names) and S through Z. I've done all my Leone relatives and my Iammucci relatives. Those areas contain some of my closest relatives.

I'm making progress and absolutely will complete this in 2018.

5. Replace Family History Center Photos with Antenati Document Images

Around 2008, before the Antenati website and FamilySearch.org made the Italian vital records available online, I ordered microfilm of the vital records from my maternal grandfather's hometown.

I viewed every record from 1809 to 1860 on nasty old microfilm viewers at Family History Centers in Philadelphia and Poughkeepsie, New York.

The Philadelphia Family History Center had one computer that read microfilm. When it was available, I could grab JPEG files of the documents I wanted the most. In Poughkeepsie I had to take iPhone photos of the projected images. Those are awful. They're dark, fuzzy, and show the texture of the surface on which the image is projected.

This dramatic before-and-after comparison makes it clear why I need those high-res documents from Antenati.

My goal is to replace all the crummy iPhone photos with high-resolution images from the Antenati site.

I'm making headway on goals 4 and 5 at the same time by focusing on the families from the town I researched on microfilm. I can replace those bad images, fill in the blanks for those people on my document tracker, and make double the progress.

It's August-eve. We're seven twelfths of the way through 2018. That's about 58%. I believe my goals are at least 58% complete.

But I'm not taking my foot off the gas pedal. I need to keep on track and keep that finish line in sight.

Now it's your turn. And it's not too late in the year to begin! Which genealogy tasks are most important to you this year?

How are you doing?

Speaking of backups and safety:

• Prepare Your Family Tree for Your Computer's Demise
• Moving Your Family Tree to a New Computer
• How to Make Your Family Tree Fireproof!

4 Age-Related Rules for Building Your Family Tree

Do you have a set of standard rules you follow when working on your family tree?

Some common sense rules can steer you away from people who have no place in your tree. There will always be lots of exceptions to these rules. But having them as your foundation will help guide you in your research.

Let's focus on rules related to a person's age. Here are 4 rules for you to consider.

1. Age at First Marriage

Depending on where and when your ancestors lived, you may find a pattern. If you can look at a bunch of marriage documents from your ancestor's town, notice the brides' and grooms' ages.

What was the customary age to marry?

Setting aside the widows and widowers who are remarrying, how old are the couples in general? Let's say you find a lot of people getting married between the age of 23 and 27. Take note of that! That's probably the customary age for marrying in that town at that time.

To put this rule into action, imagine you've found an ancestor's birth record. Now you'd like to find his marriage record. You can jump ahead 25 years (or whatever age the evidence tells you) and start looking. You may have to check a bunch of years, but you also may get lucky pretty quickly.

Note: If you're finding some ridiculously young brides and grooms, like ages 12 through 16, look at the details. Are their parents all alive? Many times a terribly young daughter is married off if her parents have died and her grandfather wants someone to provide for her.

2. Age When Children Were Born

You can estimate the mother's
age based on local customs.

Forget about men. They can make babies practically forever. But women have a limited amount of years during which they can possibly have a baby.

Being practical, the women in your family tree were probably capable of having a baby from age 16 to about age 48. You can expect your ancestor to have had her first baby as soon as one year after her marriage. And she most likely continued having babies every couple of years until she was too old.

To put this rule into action, be very skeptical of adding a baby in your family tree to a mother who's more than 48 years old. (The poor woman!) Some family tree software will alert you if you're giving a woman a baby she wasn't likely to have had.

3. Age at Immigration

When did your foreign-born ancestor immigrate to your country? Depending on the era, it may have been a difficult journey of two weeks to two months or more.

I can't imagine how awful that was. On my last 9-hour flight home from Italy I thought I was going to die of discomfort and lack of sleep. When I saw the movie "Brooklyn" about a 1950s journey from Ireland to America, I felt that I, too, would have been throwing up. A lot.

To put this rule into action, figure on your ancestor making that journey no later than their 40s. In my tree, most of the men who came to America to work came in their 20s when they were able-bodied. If they brought their families over, they did it in their 30s or 40s.

My 2nd great grandparents and a cousin were pretty old for this 1898 journey.

If you don't know when your ancestor came over, start by looking at the years they were in their 20s.

4. Age at Death

This is the simplest age-related rule. Don't expect your ancestor to have lived more than 100 years.

Maybe you've got fabulous genes and have an ancestor who lived to be 115. But in general, you'll probably find it unusual to have an ancestor who lived that long.

To put this rule into action, look at the average age of death in your ancestor's town during their lifetime. If no one else is living beyond their 70s, your ancestor probably didn't live beyond their 70s.

Use that knowledge to narrow down the years when your ancestor may have died.

Don't forget to look at your ancestor's children. Their marriage documents can tell you if their parents are alive or dead at the time.

These are pretty logical rules. You can make them more scientific by learning all you can about the place where your ancestor lived.

Make logic work for your family tree!

When you look closer, you can find:

• Married Thanks To Royal Decree (an underage marriage story)
• Finding Your Ancestor's Lost Babies (a sad look at infant mortality)
• My 5th Great Grandfather: A Random Act of Kindness? (a second look revealed an unexpected story)

4 Key Places to Discover Your Ancestor's Hometown

When my in-law's father died, she knew nothing about his family but his parents' and his sister's names. I offered to build her family tree. With only a few names and the states where they lived, I was able to add several generations to her tree.

The exact address where my grandfather was
born in Italy.

It wasn't hard because they'd lived in America for so many generations. Census records offered a way to trace the family's moves from state to state.

But only a few groups of people have lived on the same continent since before recorded history. At some point, everyone else immigrated.

To trace your family back to another country, you must find out exactly where they came from. Once you find that town name, you'll know where to search for birth, marriage and death records.

Here are 4 of the best places to find your ancestor's hometown.

1. Ship Manifests/Immigration Records

The later your ancestor came to your country, the better. Before the 1890s your ancestor's ship manifest may tell you only their home country. A later immigration record can give you that important hometown.

While researching my great grandmother Maria Rosa Caruso, a cousin said Maria Rosa mentioned her Italian hometown often. She called it "Pisqualamazza".

My great grandmother's hometown,
seen on her immigration record.

Unfortunately, there is no such town. My research was at a standstill. So I searched for anyone named Caruso coming to New York from a town that sounded like "Pisqualamazza".

And I found it. My great grandmother's 1906 ship manifest shows it, and the transcription on Ancestry.com helped me read it. My great grandmother's Pisqualamazza was Pescolamazza!

When I found no such town on a map, I Googled it. Pescolamazza changed its name to Pesco Sannita in 1948, so my great grandmother knew it by its old name.

2. Draft Registration Cards

My great aunt told me our Saviano family was from Avellino, but that's not specific enough. Avellino is both a city and a province with many towns. I was stuck.

It was my 2nd great uncle's World War II draft registration card that changed everything. He was 64 years old in 1942, but he still had to register. Thank goodness. Because, despite 2 spelling errors, I learned he was born in Tufo, Avellino. I looked at an online map to find the correct spelling.

This 1942 draft registration card gave me the exact location I needed.

Shortly after that discovery, I found his 1877 Tufo birth record, and that of his older brother none of my cousins had ever heard of.

3. Naturalization Papers

My grandfather came to America in 1920 at the age of 18. He first went to live in Newton, Massachusetts, where his uncle lived. Then he went to work in Western Pennsylvania where he applied to become a U.S. citizen.

His "declaration of intention" papers include his hometown of Colle Sannita, Italy, and his birth date—which is not what we thought it was. Knowing his hometown, I was able to get his 1902 birth record from the Italian archives. This confirmed that he was born on October 8, just like it says on his declaration of intention.

Naturalization papers can provide birth dates and places—sometimes for an entire family.

4. Passport Applications

It's always a thrill when you can find your ancestor's passport application, complete with a photo. My cousin Attilio Sarracino's passport application confirmed that he was born in New York. But his father, Carmine, lived in Pastene, Italy.

There may be typos, but a passport application provides solid information you need.

Members of this family went back and forth between Italy and America a couple of times. I found a record of Attilio's 1907 U.S. birth in Pastene, Italy's 1909 register book. They needed him on the record books because his family was planning to stay in Italy and raise him.

Finding these documents helped me make sense of family lore. "Pisqualamazza" wasn't a place. "Avellino" was too vague. And there are 2 towns (Pastene and Pastena) with families named Sarracino!

Before you dive into a new collection of foreign vital records, find all the domestic records. Make sure you know your ancestor's hometown so you don't end up chasing documents that aren't there.

And speaking of finding important records:

• Your Family Tree Needs Your Ancestor's Passport Application
• What If Your Ancestor Isn't Where You Expected at All?
• This Expanded Resource Provided an Elusive Maiden Name